Grant Programs

 

Please review the Notice of Funding Opportunity (NOFO) (DOCX 54 KB) and Guidelines (DOCX 499 KB) before filling out the Application Form (PDF 286 KB)

What is the Self-Help Program?

The Ambassador’s Special Self-Help Program allows the U.S. Embassy to help communities improve their basic economic or social conditions. The program is designed to support small-scale activities that benefit an entire community. The focus will be on projects that assist disadvantaged or marginalized groups. The size of the grants usually ranges from approximately N$60,000 to N$250,000. There is no minimum amount for funding. The U.S. Embassy makes every effort to fund qualified projects from across Namibia’s 14 regions. Applications are received throughout the year, but applications must be received by March 31 for each annual funding cycle. Funding decisions are usually made around July. Funding for selected projects is usually available in September.

What kinds of projects does Self-Help support?

Some of our past Self-Help projects have included training women, youth, and school dropouts to be computer literate, and purchasing solar powered water pumps to make fresh potable water available to villagers. We have done multiple garden projects, where beneficiaries have been able to generate income to support themselves and improve their livelihoods. We have funded projects that assist people with disabilities, projects teaching technical skills such as understanding and installing small-scale solar technology.

The U.S. Embassy will prioritize funding projects in the following sectors for disadvantaged or marginalized groups:

  • Human-Wildlife Conflict Mitigation Measures: Projects could include physical upgrades such as predator-resistance kraals or electric fencing.
  • Renewable Energy: Projects could include items such as solar panels or small wind turbines.
  • Drought Mitigation: Projects could create irrigation or water supply systems in rural communities.
  • Food Security: Projects could include gardens or hydroponics projects.

 Projects should: 

  • Be initiated by the community.
  • Quickly improve basic economic or social conditions in the local community.
  • Benefit the highest possible number of people.
  • Not require additional funding assistance at the end of one year.
  • Involve a significant community contribution in cash, labor, or materials.
  • Involve community members who can operate and maintain the project on their own after Self-Help assistance ends.
  • Whenever possible, projects should contribute to income-generating or self-sustaining activities, but the emphasis should be on the community benefit.

 What is not funded? 

  • Projects for the benefit of a private or for-profit company.
  • Projects from government institutions and close corporations.
  • Projects that already benefit from technical assistance programs.
  • Activities that harm the environment, including the use of pesticides/herbicides.
  • Religious, military, or law enforcement (police) activities.
  • Surveillance equipment.
  • Activities that benefit any employee of the U.S. Government.
  • Activities that might contribute to the violation of workers’ rights.
  • Refugee or human rights assistance.
  • Revolving loan funds.
  • The grants program assists only small projects. The program cannot fund projects that are large in scope, budget, or complexity.
  • Government institutions are ineligible to apply.
  • The grants program does not support one-time events or individual sponsorships or bursaries.
  • The grants program cannot contribute to school development funds or revolving loan funds.
  • The grants program does not support recreational activities.
  • The grants program may not fund projects that have already received U.S. government funding.
  • The grant does not pay for vehicles.

 Some examples of unacceptable applications include: 

  • Remodeling or renovating an existing facility that is in disrepair because of neglect or lack of money (purchasing paint to repaint a school).
  • Activities with unmitigated and negative environmental consequences, such as dams, roads through relatively pristine forest lands; activities that contribute to commercial deforestation or conversion of land-use from forest to livestock; actions that are likely to jeopardize, threaten, or endanger species and/or their habitat, and actions that are likely to degrade protected areas significantly, such as introduction of exotic plants or animals.
  • Sports equipment or uniforms for a national sports team.
  • Musical instruments or uniforms for a national orchestra or dance company.
  • Salaries
  • Ongoing needs for education/training.
  • Office supplies such as pencils, paper, forms and folders.

 How do I apply for a small grant? 

The U.S. Embassy accepts Self-Help grant applications throughout the year, but applications must be received by March 31 for each annual funding cycle. Funding decisions are usually made around July. Funding for selected projects is usually available in September.

To apply, simply complete the application form (PDF 312 KB) and e-mail it to whkselfhelp@state.gov. You can also send your application by post or drop it off at the U.S. Embassy, Private Bag 12029/#14 Lossen Street, Ausspannplatz, Windhoek.

Please submit your application only once by email or through mail. For projects to be considered for funding, applicants must complete the entire application form and submit all supporting documents.

For any other questions, please contact the Embassy’s Self-Help at whkselfhelp@state.gov.

U.S. DEPARTMENT OF STATE
U.S. EMBASSY NAMIBIA PUBLIC AFFAIRS SECTION
Notice of Funding Opportunity

Funding Opportunity Title:           U.S. Embassy Windhoek PAS Annual Program Statement
Funding Opportunity Number:     PAS-Windhoek-FY2020-04/0
Deadline for Applications:            Accepted on a rolling basis
CFDA Number:                               19.040 – Public Diplomacy Programs
Maximum for Each Award:           $25,000, larger amounts are possible pending availability of                                                                           funding. The U.S. Embassy will accept and review proposals                                                                           for larger amounts.

A. PROGRAM DESCRIPTION
The U.S. Embassy in Namibia’s Public Affairs Section (PAS) of the U.S. Department of State is pleased to announce that funding is available through its Public Diplomacy Grants Program. This is an Annual Program Statement+ outlining our funding priorities, the strategic themes we focus on, and the procedures for submitting requests for funding.

Purpose of Public Affairs Grants: The Public Affairs Office of the U.S. Embassy in Windhoek invites proposals for programs that strengthen ties between the U.S. and Namibia through cultural, academic, and exchange programming that promotes bilateral cooperation and shared values. All proposals should include an American element, such as a connection with American expert/s, organization/s, or institution/s.

Examples of Public Affairs Grants Programs include, but are not limited to:

  • Academic and professional lectures, seminars and speaker programs;
  • Artistic and cultural workshops, joint performances and exhibitions;
  • Sports exchange programs;
  • Heath and conservation programs that include engagement with public audiences;
  • Cultural heritage conservation and preservation programs;
  • Professional and academic exchanges and programs;
  • Programs developed by an alumnus/a of a U.S. sponsored or supported educational or professional exchange program;
  • Municipal and regional libraries or councils that host an American Space or would like to conduct outreach programs related to the United States;
  • Programs that engage alumni of U.S. State Department exchange programs in any of the activities above.

Priority Program Areas:
This funding opportunity seeks to promote programs in the following thematic areas:

  • Good governance and administration of justice;
  • Health, including attaining and sustaining HIV epidemic control;
  • Wildlife conservation, water management, and energy infrastructure;
  • Increased U.S.-Namibia trade and investment;
  • Entrepreneurship enablement, and development of an entrepreneurial ecosystem;
  • Education and English language learning.

Participants and Audiences:
Public Affairs Grant Programs should have as primary participants and audience the Namibian public, to include: the public in a specific community; students, learners, educators, and academics; education institutions; civil society organizations; arts and culture organizations and institutions.

The following types of programs are not eligible for funding:

  • Any program submitted by for-profit companies (for-profit companies may not be funded by Public Affairs grants);
  • Programs designed primarily to generate income;
  • Businesses or new business ideas;
  • Programs relating to partisan political activity;
  • Charitable activities;
  • Construction programs;
  • Programs that support specific religious activities;
  • Fund-raising campaigns;
  • Lobbying for specific legislation or programs.

Authorizing legislation, type and year of funding:
Funding authority rests in the Smith-Mundt Act of 1948. The source of funding is FY2020 Public Diplomacy Funding.

B. FEDERAL AWARD INFORMATION

Length of performance period: 6 months to 12 months
Number of awards anticipated: 10 awards (dependent on amounts)
Award amounts: awards may range from a minimum of $5,000
Total available funding anticipated: * $50,000 USD, and additional amounts pending availability of funding
Type of Funding: Fiscal Year 2020 Public Diplomacy Funding
Anticipated program start date: April 1, 2020
This notice is subject to availability of funding.

Funding Instrument Type: Grant, Fixed Amount Award, or Cooperative agreement. Cooperative agreements are different from grants in that PAS staff are more actively involved in the grant implementation.

Program Performance Period: Proposed programs that are completed in 12 months or less will be given preference.

C. ELIGILIBITY INFORMATION

1. Eligible Applicants

The Public Affairs Section encourages applications from American and Namibian:

  • Registered not-for-profit organizations, including think tanks and civil society/non-governmental organizations with programming experience;
  • Individuals;
  • Non-profit or governmental educational institutions;
  • Governmental institutions.

For-profit or commercial entities are not eligible to apply.

2. Cost Sharing or Matching

Cost sharing is not required.

3. Other Eligibility Requirements

In order to be eligible to receive an award, all organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, as well as a valid registration on www.SAM.gov. Please see Section D.3 for information on how to obtain these registrations. Individuals are not required to have a DUNS number or be registered in SAM.gov.

D. APPLICATION AND SUBMISSION INFORMATION

Application forms required below are available at www.grants.gov. All application materials must be submitted by email to PublicAffairsWindhoek@state.gov.

Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement will be ineligible.

Content of Application
Please ensure:

  • The proposal clearly addresses the goals and objectives of this funding opportunity;
  • All documents are in English;
  • All budgets are in U.S. dollars;
  • All pages are numbered.

The following documents are required:

1. Mandatory application forms
SF-424 (Application for Federal Assistance – organizations) at https://www.grants.gov/web/grants/forms/sf-424-family.html or SF-424-I (Application for Federal Assistance –individuals) at https://www.grants.gov/web/grants/forms/sf-424-individual-family.html

SF424A (Budget Information for Non-Construction programs) at https://www.grants.gov/web/grants/forms/sf-424-family.html

SF424B (Assurances for Non-Construction programs) at https://www.grants.gov/web/grants/forms/sf-424-family.html

2. Summary Coversheet: Cover sheet stating the applicant name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.

3. Proposal (Three pages maximum): The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below.

  • Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.
  • Introduction to the Organization or Individual applying: A description of past and present operations, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.
  • Problem Statement: Clear, concise and well-supported statement of the problem to be addressed and why the proposed program is needed.
  • Program Goals and Objectives: The “goals” describe what the program is intended to achieve. What aspect of the relationship between the U.S. and Namibia will be improved? The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable.
  • Program Activities: Describe the program activities and how they will help achieve the objectives.
  • Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal.
  • Proposed Program Schedule: The proposed timeline for the program activities. Include the dates, times, and locations of planned activities and events.
  • Key Personnel: Names, titles, roles and experience/qualifications of key personnel involved in the program. What proportion of their time will be used in support of this program?
  • Program Partners: List the names and type of involvement of key partner organizations and sub-awardees.
  • Program Monitoring and Evaluation Plan: This is an important part of successful grants. Throughout the time-frame of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
  • Future Funding or Sustainability Applicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.

4. Budget Justification Narrative: After filling out the SF-424A Budget (above), use a separate sheet of paper to describe each of the budget expenses in detail. See section H. Other Information: Guidelines for Budget Submissions below for further information.

Required Registrations:
All organizations applying for grants (except individuals) must obtain these registrations. All are free of charge:

  • Unique Identifier Number from Dun & Bradstreet (DUNS number)
  • NCAGE/CAGE code
  • www.SAM.gov registration

Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously)

DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, if your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting http://fedgov.dnb.com/webform/displayHomePage.do;jsessionid=81407B1F03F2BDB123DD47D19158B75F. http://fedgov.dnb.com/webform

NCAGE application: Application page here https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx
Instructions for the NCAGE application process:
https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE.pdf

For help from within the U.S., call 1-888-227-2423
For help from outside the U.S., call 1-269-961-7766
Email: NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.

Step 2: After receiving the NCAGE Code, proceed to register in SAM by logging onto: https://www.sam.gov. SAM registration must be renewed annually.

E. APPLICATION REVIEW INFORMATION

1. Criteria

Each application will be evaluated and rated on the basis of the evaluation criteria outlined below. The criteria listed are closely related and are considered as a whole in judging the overall quality of an application.

American Content: How will the project promote a better understanding of the United States?

Organizational capacity and record on previous grants: The organization has expertise in its stated field and the Public Affairs Office is confident of its ability to undertake the program. This includes a financial management system and a bank account.

Quality and Feasibility of the Program Idea: The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.

Goals and objectives: Goals and objectives are clearly stated and program approach is likely to provide maximum impact in achieving the proposed results.

Embassy priorities: Applicant has clearly described how stated goals are related to and support the U.S. Embassy priority areas or target audiences.

Budget: The budget justification is detailed. Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

Monitoring and evaluation plan: Applicant demonstrates it is able to measure program success against key indicators and provide milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators, and shows how and when those will be measured.

Sustainability: Program activities will continue to have positive impact after the end of the program.

2. Review and Selection Process

A Grants Review Committee will evaluate all eligible applications.

F. FEDERAL AWARD ADMINISTRATION INFORMATION

1. Federal Award Notices

The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this call for grant applications does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.

2. Administrative and National Policy Requirements

Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply. These include:
2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available at: https://www.state.gov/about-us-office-of-the-procurement-executive/. Note the U.S. flag branding and marking requirements in the Standard Terms and Conditions.

3. Reporting

Reporting Requirements: Recipients will be required to submit financial reports and program reports. The award document will specify how often these reports must be submitted.

G. FEDERAL AWARDING AGENCY CONTACTS
If you have any questions about the grant application process, please contact PAS at:
PublicAffairsWindhoek@state.gov

Note: We do not provide any pre-consultation for application related questions. Once an application has been submitted, State Department officials and staff — both in the Department and at embassies overseas — may not discuss this competition with applicants until the entire proposal review process is completed.

H. OTHER INFORMATION

Guidelines for Budget Justification
Personnel: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.

Travel: Estimate the costs of travel and per diem for this program. If the program involves international travel, include a brief statement of justification for that travel.

Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.

Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor. Also describe any sub-awards to non-profit partners that will help carry out the program activities.

Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.

Indirect Costs: These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating. If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.

“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy. It also includes in-kind contributions such as volunteers’ time and donated venues.

Alcoholic Beverages: Please note that award funds cannot be used for alcoholic beverages.

The PEPFAR Small Grants Program focuses on supporting grassroots and community run projects that seek to mitigate the spread and impact of HIV/AIDS in their communities.  The program typically funds two to four projects a year, with the average grant ranging between US$20,000 and US$25,000, for the duration of one year. The total annual budget is typically around US$100,000. The funds are often used for health education for PLHIV or orphanages.

The program issues calls for proposals annually, which are usually based on that year’s Country Operational Plan (COP) themes or focus areas. The selection of grantees is done by a panel convened from across the mission. The grants for this year were focused on young girls, given the designation PEPFAR has made of Adolescent Girls and Young Women (AGYW) as a vulnerable group in the response.

Call for Application

Since 2001, the U.S. government through the Department of State has provided direct small grant support to developing countries in all regions of the world for the preservation of cultural sites, cultural collections, and forms of traditional cultural expression, such as music, dance and language under the Ambassadors Fund for Cultural Preservation (AFCP).

Project Categories: AFCP supports preservation projects in the following three categories:

1. Cultural Objects and Collections from a museum, site or similar institution:
This includes archaeological and ethnographic objects, paintings, sculpture, manuscripts, photographic and film collections and general museum conservation activities. Proposals in this category may involve: Conservation treatment for an object or collection of objects; Needs assessment of a collection; the creation of safe environments for storage or display of collections and specialized training in the care and preservation of collections.

2. Cultural Sites:
This includes (but is not limited to) restoration, archeological survey, preservation and documentation of historical buildings and sites, sacred places, monuments, and archaeological sites.

3. Forms of Traditional Cultural Expression:
This includes documentation and support for training in the preservation of traditional music, rituals, knowledge, languages, dance, drama and crafts.

Who Can Apply:

Project proposals will be accepted from among the following:

  • Non-governmental organizations
  • Museums
  • Government Ministries of Culture or similar institutions

AFCP may also support phased and pilot projects whose methods and outcomes will advance long-term cultural preservation objectives, lay the groundwork for subsequent AFCP-supported activities, or encourage the continued or expanded application of proven methods at the project site or elsewhere.

Deadline: December 11, 2019

Small grants between US $10,000 and US $200,000
Large grants between US $200,000 and US $800,000

For all enquiries including proposal requirements and format please contact the Public Affairs Office of the U.S. Embassy Windhoek at tel. +264 61 444900 or email: PublicAffairsWindhoek@state.gov

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