Welcome to the Procurement Section of the General Services Office. The Embassy of the United States of America in Namibia procures a wide variety of goods and services—everything from vehicles to janitorial services—and encourages local businesses to participate in these opportunities.
More Contract/Tender Opportunities
The Embassy of the United States of America in Windhoek would like to re-direct all vendors/contractors to an international webpage (beta.SAM.gov) where more business opportunities are being advertised. The U.S. Embassy, Windhoek currently have the following solicitation on mentioned site.
New Kitchen Addition and Renovation To Existing Kitchen at 13 Von Eckenbrecher Street, Windhoek.
ANNOUNCEMENT – WARNING
WARNING – The U.S. Embassy is aware of an ongoing scam asking vendors to supply and deliver 100 units of ACSTER V X300 Solar Generators, please do not act on this request or provide your personal information. Instead, contact us immediately at whkproc@state.gov. The U.S. Embassy encourages all vendors interested in bidding on legitimate opportunities to monitor our website.
WARNING – The U.S. Embassy is aware of an ongoing scam asking for vendors to tender for the supply of 50 MEGA B999 Solar Water Pumps. If you receive an email from a “Kerry Jones – consulate@ustenderdepartment.com or info@tendersdept.com”, please do not act on this request or provide your personal information. Instead, contact us immediately at whkproc@state.gov.
WARNING – The U.S. Embassy is aware of an ongoing scam asking for vendors to tender for the supply of 600 solar generators. If you receive an email from a “Michelle Collins “us@tendersdept.com or info@tendersdept.com”, please do not act on this request or provide your personal information. Instead, contact us immediately at whkproc@state.gov.
U.S. Government procurement follows strict regulations outlined in the U.S. Federal Acquisition Regulations (FAR). These regulations require all U.S. Government agencies to advertise planned purchases over $25,000 USD to https://www.fbo.gov/.
The U.S. Embassy encourages all vendors interested in bidding on legitimate opportunities to monitor our website.
U.S. Embassy Vendor Fair (Closing Date: June 01, 2023)
The Embassy of the United States of America in Windhoek will host a public vendor workshop to inform vendors on how to do business with the U.S. Government.
The aim of the vendor fair is to inform vendors that would like to do business with the U.S. Government on our procurement requirements and processes, regulations, payment terms and processes, invoice submission portal, and other topics of interest. Vendors are encouraged to pose questions during the workshop regarding procurement and finance procedures.
All interested parties are required to express their interest to attend the vendor fair by signing up via this link https://signup.com/go/tDRkdgD on or before June 01, 2023 at 17h00.
The workshop will be held on the following date and time:
- Date: June 15, 2023
- Time: 08h30 to 12h30
The venue for the workshop will be communicated to the interested parties via their respective emails.
Kindly contact procurement at whkproc@state.gov should you require additional information.
Invitation to Tender for Supply & Delivery of New Vehicle, Hybrid Crossover-SUV, 7-Seater for U.S. Embassy, Windhoek Motor Pool Fleet 19WA8023Q0020 (Closing Date: June 2, 2023)
The Embassy of the United States of America in Windhoek is soliciting offers from a suitably, qualified and reputable company/dealership, with experience, as specified in the attached solicitation document. Attached is also specifications with details concerning this request for quotation. This vehicle should be the best quality, meeting or exceeding specifications, mentioned herein.
This Request for Quotation and all necessary documents are available below all interested companies to download.
- Cover Letter (PDF 397 KB)
- SF-1449 (PDF 99 KB)
- Request for Quotation (RFQ) (PDF 592 KB)
- Specifications (PDF 195 KB)
If you want your proposal to be considered, it should reach the U.S. Embassy, on or before Friday, June 02, 2023, (17h00 local time). Hard copy quotations should be addressed to our Contracting Officer at 14 Lossen Street, Ausspannplatz, Windhoek or alternatively sent via e-mail to windhoekbidssubmission@state.gov . Should you have any questions, prior to providing your proposal, please feel free to contact our procurement assistant, Mr. Havalon Plaatjies (PlaatjiesHE@state.gov).
More detailed instructions, terms and conditions will be provided when order is awarded to winning bidder.
Invitation to Tender for Supply & Delivery of New Vehicle, Hybrid Crossover-SUV, 7-Seater for U.S. Embassy, Windhoek Motor Pool Fleet 19WA8023Q0021 (Closing Date: June 2, 2023)
The Embassy of the United States of America in Windhoek is soliciting offers from a suitably, qualified and reputable company/dealership, with experience, as specified in the attached solicitation document. Attached is also specifications with details concerning this request for quotation. This vehicle should be the best quality, meeting or exceeding specifications, mentioned herein.
This Request for Quotation and all necessary documents are available below all interested companies to download.
- Cover Letter (PDF 400 KB)
- SF-1449 (PDF 98 KB)
- Request for Quotation (RFQ) (PDF 613 KB)
- Specifications (PDF 195 KB)
If you want your proposal to be considered, it should reach the U.S. Embassy, on or before Friday, June 02, 2023, (17h00 local time). Hard copy quotations should be addressed to our Contracting Officer at 14 Lossen Street, Ausspannplatz, Windhoek or alternatively sent via e-mail to windhoekbidssubmission@state.gov . Should you have any questions, prior to providing your proposal, please feel free to contact our procurement assistant, Mr. Havalon Plaatjies (PlaatjiesHE@state.gov).
More detailed instructions, terms and conditions will be provided when order is awarded to winning bidder.
Invitation to Tender for 19WA8023Q0017 – Make Ready and Repairs at One of Embassy Residences, Windhoek (Closing Date: June 05, 2023)
The Embassy of the United States of America in Windhoek is soliciting offers from suitably, qualified and established companies for Make ready and repairs services.
Information on RFQ and Specifications is available below for all interested companies to download. Please follow the instructions provided in the RFQ document when providing quotation.
Kindly contact procurement at whkproc@state.gov should you require additional information.
Quotations/proposals can be hand delivered at the U.S. Embassy, 14 Lossen street, Aussppannplatz, Windhoek. Attention: Contracting Officer.
Alternatively, quotations/proposals/bids may also be emailed to: windhoekbidsubmission@state.gov
For your quotation/proposal to be considered, it should reach our offices on or before June 05, 2023, 17h00 Namibian time.
Invitation to Tender for 19WA8023Q0018 – Posho Repairs and Upgrades at One of Embassy Residences, Windhoek (Closing Date: June 05, 2023)
The Embassy of the United States of America in Windhoek is soliciting offers from suitably, qualified and established companies for POSHO repairs and upgrades services.
Information on RFQ and Specifications is available below for all interested companies to download. Please follow the instructions provided in the RFQ document when providing quotation.
Kindly contact procurement at whkproc@state.gov should you require additional information.
Quotations/proposals can be hand delivered at the US Embassy, 14 Lossen street, Aussppannplatz, Windhoek. Attention: Contracting Officer.
Alternatively, quotations/proposals/bids may also be emailed to: windhoekbidsubmission@state.gov
For your quotation/proposal to be considered, it should reach our offices on or before June 05, 2023, 17h00 Namibian time.
Invitation to Tender for 19WA8023Q0019 – Make Ready and Repairs at One of Embassy Residences, Windhoek (Closing Date: June 05, 2023)
The Embassy of the United States of America in Windhoek is soliciting offers from suitably, qualified and established companies for Make ready and repairs services.
Information on RFQ and Specifications is available below for all interested companies to download. Please follow the instructions provided in the RFQ document when providing quotation.
Kindly contact procurement at whkproc@state.gov should you require additional information.
Quotations/proposals can be hand delivered at the U.S. Embassy, 14 Lossen street, Aussppannplatz, Windhoek. Attention: Contracting Officer.
Alternatively, quotations/proposals/bids may also be emailed to: windhoekbidsubmission@state.gov
For your quotation/proposal to be considered, it should reach our offices on or before June 05, 2023, 17h00 Namibian time.
Invitation to Tender for a Licensing Agreement for Operation of Cafeteria Services at American Embassy Windhoek (Closing Date: June 06, 2023)
The Embassy of the United States of America in Windhoek is soliciting tenders from suitably, qualified, and established companies for the licensing agreement for the cafeteria at the American Embassy Windhoek.
Information on the Invitation to Tender are available below for all interested companies to download. Please follow the instructions provided in the tender document when providing proposals.
- Cover Letter (PDF 172 KB)
- Invitation to Tender (PDF 1,070 KB)
- Information Meeting – Invitation to Tender Cafeteria (PDF 109 KB)
Kindly contact Hilya Shikongo at whkproc@state.gov should you require additional information.
Proposals can be hand delivered at the U.S. Embassy, 14 Lossen street, Aussppannplatz, Windhoek. Attention: Contracting Officer: Ms. Sarah E. Kahnt
Alternatively, proposals may also be emailed to: windhoekbidsubmission@state.gov
For your proposal to be considered, it should reach our offices on or before June 06, 2023, 17h00 Namibian time.
Invitation to Tender for 19WA8023Q0022 – Posho Repairs and Upgrades at One of Embassy Residences, Windhoek (Closing Date: June 15, 2023)
The Embassy of the United States of America in Windhoek is soliciting offers from suitably, qualified and established companies for POSHO repairs and upgrades services.
Information on RFQ and Specifications is available below for all interested companies to download. Please follow the instructions provided in the RFQ document when providing quotation.
Kindly contact procurement at whkproc@state.gov should you require additional information.
Quotations/proposals can be hand delivered at the U.S. Embassy, 14 Lossen Street, Aussppannplatz, Windhoek. Attention: Contracting Officer.
Alternatively, quotations/proposals/bids may also be emailed to: windhoekbidsubmission@state.gov
For your quotation/proposal to be considered, it should reach our offices on or before June 15, 2023, 17h00 Namibian time.
