Jobs at the Embassy

Thank you for your interest in employment with the U.S. Embassy in Namibia.  To view a current list of all available positions at the U.S. Mission in Namibia and to apply online, please visit this page: Electronic Recruitment Application (ERA). Applications via email will not be accepted, all applications must be submitted through Electronic Recruitment Application (ERA) to be considered. Frequently Ask Questions (ERA) (PDF 108 KB)

Electronic Recruitment Application (ERA)

All applications must be submitted through ERA to be considered. 

https://www.youtube.com/watch?v=WjDIhFEeTFU The U.S. Embassy provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Vacancy Announcements: 

ERA Application Job Aid (PDF 2,118 KB)

Special Projects Manager – Current Employees of the Mission (Closing Date: September 30, 2022)

Announcement #: WINDHOEK-2022-14
 
The U.S. Mission in Windhoek, Namibia is seeking eligible and qualified applicants for the position of Special Projects Manager. The work schedule for this position is Full Time (40 hours per week). Candidate must be able to begin working within a reasonable period of time (4 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
 
Salary: Not Specified
Series/Grade: FP – 0105 – 7
Agency: Embassy Windhoek
Position Info: Public Non-Status Part-Time
Location: Windhoek
 
Who May Apply/Clarification From the Agency: Current Employees of the Mission –  U.S. Citizen Eligible Family Members (USEFMs) Current Employees of the Mission – All Agencies and/or U.S. Citizen Eligible Family Members (USEFMs), Eligible Family Members (EFMs), or Declared Members of Household (MOHs) – All Agencies
 
Duties
Under the supervision and direction of the Management Officer, the incumbent provides a full range of high-level administrative, project, and events management support of the Management Office, including serving as the primary point of contact for the move-related matters during the decommissioning and move to the New Embassy Compound. The job holder also researches and composes information for cables, miscellaneous surveys. Establishes and maintains internal controls and management systems to protect sensitive material to ensure USG resources are safeguarded against waste, fraud, and mismanagement, and to ensure compliance with Federal law and Department reporting requirements. May be asked to manage various programs. Serves as the control officer/liaison for visitors (inspectors, survey teams, VIPs, etc.) to the Management Section as well as for special events and projects, including those initiated by the Management Section and/or requiring a high level of Management Office support or involvement. Develops schedules, itineraries and agendas as appropriate.
 
Qualifications and Evaluations
Requirements: Minimum two (2) years of progressively responsible experience in a professional office environment demonstrating a high degree of initiative and acumen managing projects, special events, and internal/external organizational communications management is required.
 
Education Requirements: 2-years of university-level studies.Evaluations: Level 4 (Fluent) Speaking/Reading/Writing of English is required. (This will be tested.)Qualifications: Must be able to demonstrate the ability to quickly acquire knowledge and understanding of not only the Management Office’s role in the Embassy, but the Management Office’s functional relationship with the Mission’s other sections and agencies.All applicants under consideration will be required to pass medical and security certifications.Required Documents: Please provide the required documentation listed below with your application:

  • DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
  • SF-50 (if applicable)
  • Resume
Next Steps: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
 
For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
 
HR Section 061-295-8500
LarsenE@state.gov
 
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Financial Clerk (Closing Date: September 29, 2022)

Announcement #: WINDHOEK-2022-016
 
The work schedule for this position is: Full Time (40 hours per week) Start date: Candidate must be able to begin working within a reasonable period of time (four weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
 
Salary: (NAD) N$218,871 – (NAD) N$218,871/Per Year
Series/Grade: LE – 0401 – 6
Agency: Embassy Windhoek
Location: Windhoek
 
Duties
This position serves as a Financial Clerk in the Financial Management Section. The incumbent is responsible for the daily receipt of procurement and non-procurement invoices for payment and updating the associated financial systems in ILMS. The Clerk ensures timely payment by thoroughly tracking invoice status, working with the Voucher Examiners, and reminding Receiving and Approving officers of any pending items. As the primary POC for Embassy vendors and agencies regarding payment status, the Clerk serves as the trainer for myILMS Payment Portal.The Financial Clerk is responsible for the daily receipt of invoices for payment and updating the daily DBO intake page within ILMS eInvoicing. The DBO clerk serves as the primary interface with vendors through the Vouchering distribution list which is provided to non-procurement vendors and inspects invoices to ensure they contain all the elements required for voucher examination and VAT reimbursement (ensuring the voucher examiners receive a correct and complete tax invoice). For procurement vendors, this is done through the myILMS Payment Portal for which the position serves as the primary POC for training of vendors, staff, and fielding inquiries. In addition, the DBO clerk matches the receiving reports to the purchase request, as well as the payment invoices, and forwards the draft completed packages for examination. In instances when the invoice is inconsistent with the purchase request, the DBO clerk interacts with contacts the vendor or procurement specialist for correction or clarification. The incumbent saves invoices to the tracking database and uploads them into eInvoicing through the DBO intake page and matches them against the respective purchase requests, orders or contracts. The DBO clerk routes the invoice package to the receiving official and/or approving official. Once an “approved package” is returned to the DBO clerk, the DBO clerk will again record that receipt, uploads the receiving report or similar document and route the draft voucher to a specific voucher examiner based on the type of commodity or service, assigned agency, or workload. The BDP will arrange work in the most efficient manner to keep the flow of payments on track to meet uniform service standards. Submits selected vouchers for PSU processing along with the required checklist. The complexity of the payment process requires major exercise of detail and accuracy, to include manual data entry on spreadsheets.

The incumbent is responsible for organizing tax invoices according to funding source, preparing VAT reimbursement claim spreadsheets, and working with the Cashier who creates the submission memo to track open claims.

Maintains paperwork, including paper and electronic filing, scanning and shredding for all ICASS offices, to include updates of the Sharepoint. Responsible for the ordering and storage of office supplies for the FMC section. Clerk liaises with embassy vendors to clarify the government procedures to ensure payments are made in a timely manner. Daily mail runs and distribution to the section. The incumbent will compile information from ILMS eInvoicing, the paper inbox, and email to provide the number and age of incoming invoices and their status in the process, e.g. invoices received only, uploaded to DBO intake page and forwarded, and vouchers in progress. This report is used to brief the Financial Specialist and Financial Management Officer in order for them to make decisions and take action to preclude late payments. DBO clerk utilizes several database systems designed for the USG, including COAST, ARIBA, and ILMS-eInvoicing, plus a local voucher tracking database.

Qualifications and Evaluations

Requirements:
EXPERIENCE: Minimum of one (1) year’ experience working in a finance, accounting, procurement or business-related field is required.

JOB KNOWLEDGE: Some knowledge of billing, invoices, ordering, or administrative operations is required. Good communication skills and the ability to articulate complex issues orally and in writing. Proficiency with MS Word and Excel is required.

Education Requirements: Successful completion of Secondary school is required (Grade 12). Two (2) years of college studies in accounting, finance, or business is required.

Evaluations:
LANGUAGE: Level IV (Fluent) reading/speaking/writing of English is required. Note that language proficiency will be tested.

SKILLS AND ABILITIES: Ability to perform data entry, data tracking and analysis. Good communication skills both oral and written. Ability to articulate standard issues orally and in writing and good customer service skills. Proficiency with MS Word and Excel is required

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications: All applicants under consideration will be required to pass medical and security certifications.

How to Apply:
All candidates must be able to obtain and hold a Public Trust clearance.

Required Documents:
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

  • Residency Permit
  • Grade 12 Certificate
  • Diploma

Eligible Family Member Applicants:

  • Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
  • Passport copy
  • DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
  • SF-50 (if applicable)

For More Info:

HR Section
061-295-8500
HROWindhoek@state.gov
 
Next Steps:

  • Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
  • For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Windhoek, Namibia.

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FAC DATA ANALYST (Closing Date: October 5, 2022)

Announcement #: WINDHOEK-2022-015

The work schedule for this position is: Full Time (40 hours per week) Start date: Candidate must be able to begin working within a reasonable period of time (four weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Salary: (NAD) N$339,141 – (NAD) N$339,141/Per Year
Series/Grade: LE – 0105 – 8
Agency: Embassy Windhoek
Location: Windhoek

Duties
The FAC Data Analyst supports the Facility Manager and Facility Management (FM) staff by collecting and analyzing data and implementing quality management systems to improve the Facility Management section’s efficiency and effectiveness. The job holder reports directly to the Facility Manager and advises the FM section as a whole.

Quality Management and Strategic Planning:

  • Identifies areas of potential waste, fraud, or inefficiency through data analysis.
  • Suggests corrections to existing Standard Operating Procedures (SOP) and develops new SOPs to address vulnerabilities.
  • Works with post’s Customer Service Center, serves as the Facility Manager’s customer advocate to ensure that services meet customer requirements efficiently.
  • Ensures that performance is measured appropriately, identifies problems and solutions. Initiatives may include benchmarking, Six Sigma, or similar management systems that identify and integrate best practices into FM’s processes and structure.
  • Responds to inquiries from the Facility Manager, and initiates analysis projects that will better inform decision making in FM.
  • Monitors and interprets eServices/MyServices and ICASS performance data to improve service performance reporting.
  • Evaluates the Computerized Maintenance Management System (CMMS) performance data in reporting Sustainability Management System (SMS) key performance indicators. This may include recommendations on facility work plans, asset inventory, and annual inspection summary and preventive maintenance tasks.
  • Tracks FM metrics in analyzing the section’s core competencies, identifies resources and strategies that generate continuous improvement.
  • Uses statistics, gap analysis and conducts cost-benefit analyses for changes in services and operations.
  • Analyzes preventive maintenance schedules and facility work plans to stock levels and makes recommendations on ordering a lean but sufficient inventory of facility asset spare parts, equipment and specialty tools.
  • Tracks the life cycle replacement schedules of high-valued and critical equipment required to sustain mission operations against manufacturers’ suggested lifecycle replacement schedule. Tracks corresponding warranty periods where applicable.

Knowledge Management:

  • Reviews, updates, archives, and disseminates FM procedures and policies; formulates new ones in response to new initiatives or mandates.
  • Provides FM staff and customers with responsible policy and procedural clarification.
  • Monitors deadlines for submission of reports and action items and supports FM scheduling.

Data Capture and Report Development

  • Develops and maintains data for areas not covered by existing FM systems.
  • Adheres to existing FAM reporting requirements, e.g., Sustainability Management System (SMS) key performance indicators, Computerized Maintenance Management System (CMMS) metrics, Annual Inspection Summary, Facility Work Plans, travel, training, or status of correspondence. Identifies all data categories required to meet reporting needs. Utilizes the designated software type, e.g., database, spreadsheet, or directory that will best meet the needs. Develops the detailed procedures and functions needed to enter and print data in varying combinations and formats to meet reporting requirements.

Qualifications and Evaluations

Requirements:
EXPERIENCE: A minimum of three (3) years of experience in data analytics, handling large data sets and relational databases, monitoring, reporting and tracking performance using data visualization tools is required.

JOB KNOWLEDGE: The incumbent must have superior knowledge, exceptional technical skills, and a thorough understanding of preventive maintenance techniques and practices, and the use of Key Performance Indicators (KPIs) in managing an effective preventive maintenance program and reporting on sustainment management. Must have a comprehensive knowledge of administrative support services to provide detailed and satisfactory services to customers. Must have a very detailed understanding of data processing, data mining and analytics tools to examine broad aspects of operations. Familiar with analytical methods involving qualitative and quantitative techniques for data analysis. Must be able to work well with individuals across several organizations and across cultures.

Education Requirements: A Bachelor’s degree in Data Analytics (Data Science), Statistics, Business Administration, or Organizational Management is required.

Evaluations: LANGUAGE: English level IV (Fluent) Reading/Writing/Speaking is required. This may be tested

SKILLS AND ABILITY: Must be able to gather and analyze data relevant to specific issues, formulate conclusions, and make recommendations for action. Must have excellent interpersonal, briefing, and writing skills. Must be proficient in the Microsoft Office Suite, SharePoint and other general software applications. Incumbent will also need the ability to consult and explain technologies to non-technical users. Incumbent must have the ability to take initiative to troubleshoot, diagnose, and resolve general software application problems. Incumbent must be able to self-teach new technologies, modify existing processes and procedures, and utilize good communication skills to articulate user needs and system requirements.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications: All applicants under consideration will be required to pass medical and security certifications.

How to Apply:
All candidates must be able to obtain and hold a Public Trust clearance.

Required Documents: To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

  • Residency Permit
  • Degree (not transcript)

EFM Applicants:

  • Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
  • Passport copy
  • DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
  • SF-50 (if applicable)
For More Info:
HR Section
061-295-8500
HROWindhoek@state.gov
 
Next Steps:

  • Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
  • For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Windhoek, Namibia.

*Please use the DS 174 Application Form for all USAID vacancies.

Project Management Specialist – OVC Adolescent & Youth Health Advisor (FSN – 12) (PDF 274 KB) (Closing Date: October 5, 2022)

OPEN : Internal Applicants (Namibian citizens and Permanent Residents)
WORK HOURS : Full-time; 40 hours/week
SALARY : N$ 752,325 – N$ 1,053,274

Basic Function of Position:

The USAID Project Management Specialist (OVC, Adolescent and Youth Health Advisor) is a senior member of the Continuum of Care Team in the Health Office, USAID/Namibia. The Specialist is a senior professional and expert in strategic planning, program and activity design, budgeting, implementation, monitoring, and evaluation of the full spectrum of Orphans and Vulnerable Children (OVC), Adolescent and Youth Health programming. The Job Holder incumbent serves as a senior advisor on OVC, Adolescent and Youth Health programming and provides leadership in identifying opportunities for U.S. Government (USG) engagement in OVC, Adolescent, and Youth Health programming, especially engagement with host country ministries. This senior position ensures that the Mission has the necessary strategic, technical, and management expertise to handle and successfully implement sustainable OVC, Adolescent and Youth Health programs and activities in the Health Office portfolio. The Job Holder incumbent serves as the in-house subject matter expert on OVC, Adolescent, and Youth Health programming and local government partnerships and the Mission’s senior representative in policy, strategic and technical engagement with the interagency, host country government, international and bilateral organizations, and donor agencies to address technical issues and coordinate efforts in implementation of OVC, Adolescent and Youth Health activities. The Specialist is responsible for programs/projects/activities that strengthen government and community-level capability to support OVC, Adolescents and Youth who are in need of structured support, to ensure that OVC, Adolescent and Youth programs are comprehensive and broad-based, and to ensure that partners follow GRN OVC, Adolescents and Youth guidance, as well as conform to Mission and USG guidance for OVC, Adolescent and Youth programming.

Major Duties and Responsibilities:

a. Program Planning, Management, and Monitoring and Evaluation 45%

The Specialist manages a range of programs/projects/activities related to Orphans and Vulnerable Children (OVC), Adolescents and Youth, by contract, cooperative agreement, or grant. The work includes:

i. Program Planning and Management: The Specialist leads provides technical leadership in the preparation of key annual and mid-term planning and reporting documents relevant to OVC, Adolescent and Youth Health including the Country Operational Plan (COP), technical notifications, quarterly, semi-annual, and annual program reports. The Specialist supports country-level PEPFAR annual budget preparation process, providing technical assistance to USG financial teams in completing the PEPFAR Funding Allocation to Strategy Tool (FAST). The Specialist provides oversight to the annual OVC, Adolescent and Youth Health budget and ensures costs remain within budget planning levels and that efficiency is maximized. The Specialist analytically assesses the OVC, Adolescent and Youth health portfolio, the performance of partners, the available budget, and the need for additional activities, and facilitates the design of new projects necessary to achieve strategy objectives. The Specialist exercises considerable judgment and discretion in resolving program/project/activity-related issues and conflicts; and collaborates with other staff members in the Health Office and the Mission in order to coordinate programs based in the same region or community.

ii. COR/AOR: The Specialist maintains a technical portfolio as Contracting Officer’s Representative/Agreement Officer’s Representative (COR/AOR), Activity Manager, and Government Agreement Technical Representative (GATR), which includes review and approval of work plans, budgets, quarterly and annual reports, performance monitoring plans, and monitoring activities through field visits to USAID supported OVC, Adolescent and Youth activities. The Specialist participates or takes the lead in the project design of new activities, including drafting and getting approval of concept papers, writing scopes of work, and evaluating applications/proposals, and starting up new projects. The Specialist leads routine meetings with implementing partners to discuss technical and programmatic direction of the OVC, Adolescent and Youth health program. The Specialist provides administrative approval of advances and payments, monitors milestones and tracks all disbursements to Ips and other implementers; and prepares and amends GLAAS documentation, Action Memoranda, SOWs, proposed budgets, and other requirements for assigned programs/projects/activities in a timely and efficient manner, and consistent with USAID regulations and policies.

iii. Monitoring, Evaluation, and Reporting: In collaboration with other Health Office staff, the Specialist initiates, and coordinates targeted analyses of OVC, Adolescent and Youth Health data to generate trends and patterns to inform planning and programming. The Specialist assists IPs and others in setting up and using USAID data bases, and in reporting on essential services provided to participating OVC, Adolescents and Youth communities; maintains program/project/activity records (and assists IPs and others to maintain their records in required formats) and prepares periodic status reports; evaluates the performance of IPs and grantee organizations involved in OVC, Adolescent and Youth activities. The Specialist participates in and ensures the effectiveness of Site Improvement Monitoring System (SIMS) and other field visits to improve quality of service delivery. The Specialist monitors program/project/activity progress, implementation quality, achievement of targets, and adherence to budgets; monitors program/project/activity resources to ensure they are used effectively to implement their respective programs.

b. Technical and Strategic Leadership 25%
The Specialist serves as the senior technical officer for the USAID OVC, Adolescent and Youth Health portfolio and provides expert direction in the design, implementation, monitoring, and evaluation of sustainable OVC, Adolescent and Youth Health programs and interventions. Particular emphasis is placed on ensuring these programs and interventions are responsive to the Diversity, Equity, Inclusion and Access principles of USAID. The Specialist provides expert level guidance to the Mission and relevant Government ministries including senior level officials and serves as a key advisor for all strategic and policy issues related to OVC, Adolescent and Youth Health programming. Through literature review and other technical media research and regular communication with local and international stakeholders, the Specialist keeps abreast of emerging developments in the national and global OVC, Adolescent and Youth health landscape and advises USAID and implementing partners accordingly on state-of-the-art approaches, including piloting innovation interventions. The Specialist works closely with other members of the Health Office and across the Mission to optimize opportunities for cross-sectoral integration and leverage resources across different program components. The Specialist mentors and supervises the Project Management Specialist (Local Partner/Organizational Development) position. In this role the Specialist ensures that measures of accountability and compliance among local implementing partners are tracked and immediately and appropriately corrected.

c. Coordination with USG and Key Stakeholders 15%
The Specialist serves as the Mission’s senior representative in policy, strategic and technical engagement with the interagency, host country government, international and bilateral organizations, and donor agencies to address technical issues and coordinate efforts in implementation of sustainable OVC, Adolescent and Youth Health activities. The Specialist establishes strategic working relationships with senior government officials at the national and district level, donor agencies, civil society organizations, private sector health and business leaders to enhance regular and timely sharing of information on OVC, Adolescents and Youth Health interventions in the country, including changes in key policies, and legal and regulatory environments that could affect implementation. The Specialist encourages coordination and collaboration between USAID-funded programs for OVC, Adolescent and Youth Health in order to enhance provision of services. The Specialist represents the interests of USAID and the USG in achieving program/project/activity objectives, diplomatically and with technical clarity, in discussions related to concerns and issues; and arranges for and utilizes out-side technical assistance to enhance program/project/activity implementation.

d. Representation and Communication 15%
The Specialist represents USAID and PEPFAR at designated national, regional and international meetings that related to OVC, Adolescent and Youth Health, often in an official role as a spokesperson for USAID work and including participating in the relevant PEPFAR Technical Working Group (TWG) and representing USAID at the national relevant TWGs and related committees. As requested by the Country Representative or Health Office Director, represent USAID at meetings outside of the OVC, Adolescent and Youth Health field when needed. The Specialist organizes site visits, including VIP visits and prepares materials for delegations from the Office of the U.S. Global AIDS Coordinator (SGAC), USAID Headquarters, State Department, and other agencies. As a member of the PEPFAR team, the Specialist responds flexibly and capably to a wide range of work-related requirements including communications materials and responding to requests for information and USAID/Washington, Congress, and SGAC. The Specialist will prepare reports for the Team, Office, and Mission webpage; and, to attend appropriate USAID-sponsored or USAID-approved conferences and seminars – often in an official role as a spokesperson for USAID work in in the areas of OVC, Adolescents and Youth.

III. MINIMUM QUALIFICATIONS

  • Education: Completion of a master’s degree, in public health, international development, social work, or an equivalent job-related field is required. Accreditation as a nurse practitioner, registered nurse, registered dietician, or social worker is desired.
  • Prior Work Experience: A minimum of seven (7) years of progressively responsible professional experience in HIV/AIDS programming providing community-based service with a focus on (OVC/Adolescent health) and which includes at least four (4) years of planning, developing, managing, and evaluating programs and community activities with donor organizations, host-country organizations, and/or non-governmental organizations; and, analyzing program data and presenting findings in written or oral form is required. Experience working with USAID or USAID-funded health and PEPFAR programs is highly desirable. Prior USG experience is preferred.
  • Language Proficiency: Level IV (fluent) English, both written and oral, is required. Language competence may be tested.

IV. POSITION ELEMENTS

  • Job Knowledge: The Specialist must have expert knowledge of OVC/Adolescent and Youth approaches and interventions, as well as the host country context including priorities and challenges, funding environment, and the key stakeholders engaged in the response. The Specialist must have detailed professional-level knowledge of development principles, concepts, and practices, especially as they relate to managing OVC, Adolescent and Youth health activities in Namibia, and the problems and policies in Namibia from the business, political, civil society, and social perspectives. The Specialist must have thorough knowledge and understanding of the economic, political, social, and cultural characteristics of Namibia; development problems in the OVC, Adolescent and Youth health sector in Namibia and the region; an understanding of the resources, resource constraints, and overall development prospects and priorities for Namibia and the region; and, knowledge of, or the potential to quickly acquire knowledge of, USG legislation, policy, and practice relating to OVC, Adolescent and Youth health assistance and services, of USAID programming policies, regulations, procedures, and documentation, and of the objectives, methodology, and status of assigned activities. The Specialist must have detailed knowledge and understanding of the organization and respective roles of the different levels of the GRN, in order to enhance effective communication, and to develop consensus on program/project/activity strategy and implementation.
  • Skills and Abilities: The Specialist must possess strong skills in communication (oral and written), advocacy and networking. The Specialist must have strong conceptual and analytical skills to be able to quickly grasp and translate new concepts into operational and strategic plans and results. This position requires an outstanding ability to exercise flexibility and prioritization skills to be able to accept and react to evolving planning and implementation contexts. The Specialist must have the ability to exercise sound judgement, take initiative and offer leadership, especially in contexts with emerging frameworks. The Specialist demonstrates timely decision-making and extensive judgement in planning and carrying out tasks. The Specialist should be able to facilitate linkages to food security programs, including water, sanitation, and hygiene promotion; linkages to HIV and health services, and be able to use this data for decision making. The Specialist must have the ability to work effectively in team and interagency environments, and to train, mentor, and coordinate well with others; the ability to interpret regulatory directives and related guidance; excellent computer skills, including Word, Excel, database software, E-mail, and the internet; strong management skills, including financial management, administrative, and monitoring skills used to track the performance of IPs; the ability to present information, analyses, and recommendations in clear written and oral formats; and, the ability to travel to all or most regions within Namibia.
  • Post Entry Training: On-the-job familiarization training in USAID and PEPFAR-specific procedures, regulations, and methods, and orientation to working from a donor-Agency perspective, etc., will be provided. Formal COR/AOR certification is required for successful performance and will be provided. Other courses, training to maintain professional capability in the field, and courses offered for professional USAID staff as appropriate; and courses, seminars, conferences, and other activities in fields related to the function and needed to maintain and update professional qualifications will be provided as appropriate, as they become available, and subject to availability of funds.
  • Supervision Received: The Project The Project Management Specialist (OVC/Adolescents and Youth Advisor) works under direct supervision of DREAMS Coordinator and the general oversight from the Senior Continuum of Care HIV/AIDS Team Lead. Most assignments are self-generated and occur in the normal course of work and the incumbent exercises independence in most components of his/her job responsibilities but determines those situations that must be coordinated with the supervisor or other team members. Completed work is accepted as technically correct and the overall work is reviewed in terms of results achieved.
  • Supervision Exercised: The Specialist will supervise the Project Management Specialist (Local Partners/Organizational Development, FSN-11).
  • Available Guidelines: PEPFAR Guidance and Directives, Federal Acquisition Regulation (FAR); AID Acquisitions Regulations (AIDAR); AID Automated Directive System (ADS Series), Office of Procurement Acquisition Memorandum (OPAMS); U.S. Department of State Standardized Regulations, Federal Travel Regulations, Office of Management and Budget (OMB; USAID Mission Orders, Mission strategy, and other relevant reports; USAID Mandatory and Standard Provisions, and Country Operational Plans, the Five-Year Strategic Plan, and other published and unpublished guidelines. Guidelines are often general in nature and not specific to the situation at hand, requiring considerable interpretation.
  • Exercise of Judgment: The Specialist will exercise a high degree of independent judgment and initiative to plan, prioritize, and conduct the activities entailed in fulfilling major duties and responsibilities. The Specialist will be expected to analyze and address problems by applying relevant guidance for management/administrative issues and evidence-based strategies for technical issues to advance the Mission’s objectives. In the event that no formal guidance exists, the Specialist will use her/his own personal, well-informed judgment, making independent decisions that can be defended as necessary and seeking input when appropriate.
  • Authority to Make Commitments: The Specialist exercises the authority given to activity managers and CORs/AORs/GATRs and will have full authority and responsibility as delegated by the ADS, other Missions, and USAID guidelines. Because of the Specialist’s expertise and professional standing in his/her field, substantial weight will be given to his/her recommendations while commitments are made by those with the authority to do so.
  • Nature, Level, and Purpose of Contacts: The Specialist occupies a high profile and important position in the Mission. S/he represents USAID in engagement with high levels of a variety of host government officials at national and sub-national levels, donors, private and non-governmental organizations. S/he provides policy recommendations as well as strategic and programmatic advice to senior USAID and US Government officials, other donors and implementing partners. S/he must also have an extensive range of contacts with the OVC/Adolescent and Youth health and social development sectors including senior government technical and managerial staff, Heads of Agencies, development partners, senior officials from the civil society and the private sector. The purpose of the contacts is related to project implementation and to obtain and interpret information relevant to program activities, technical assistance and training of providers, counterparts, and other donors.
  • Time Expected to Reach Full Performance Level: One year.

APPLICATION SUBMISSION GUIDELINES

Interested applicants should scan (using Adobe Acrobat PDF format ***do not send applications in any zipped format) and submit the following by e-mail only to the attention of the HR Office, USAID/Namibia, Windhoek, Namibia:

  1. a signed cover letter expressing interest in the position
  2. a completed DS-174 (available at: https://na.usembassy.gov/embassy/jobs/)
  3. a current CV
  4. relevant supporting documents

Send to windhoekhr@usaid.gov by midnight (local Windhoek time), Wednesday October 5, 2022. Only short-listed candidates will be contacted.

The U.S. Mission in Namibia provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.