Thank you for your interest in employment with the U.S. Embassy in Namibia. To view a current list of all available positions at the U.S. Mission in Namibia and to apply online, please visit this page: Electronic Recruitment Application (ERA). Applications via email will not be accepted, all applications must be submitted through Electronic Recruitment Application (ERA) to be considered. Frequently Ask Questions (ERA) (PDF 108 KB)

Electronic Recruitment Application (ERA)

All applications must be submitted through ERA to be considered.

https://www.youtube.com/watch?v=WjDIhFEeTFU The U.S. Embassy provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Vacancy Announcements:

U.S. Embassy Namibia (3) U.S. Citizen's Only

ERA Application Job Aid (PDF 2,118 KB)

Community Liaison Office Coordinator (CLO) U.S. Citizens Only

Announcement #: WINDHOEK-2023-004RA

This position is open to U.S. Citizen Eligible Family members only. Namibian citizens are not eligible for this position. The work schedule for this position is: Full Time (40 number of hours per week) Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Salary: (USD) $45,290/Per Year
Series/Grade: FP – 0105 – 6
Agency: Embassy Windhoek
Location: Windhoek
Close Date: 06/19/2023

Duties: The CLO is responsible for developing and managing a program based on community demographics and post specific needs. Development and implementation of the program has direct impact on post morale and affects overall work performance, productivity, retention, community spirit, and individual and family well-being in a foreign environment. The CLO develops evaluation criteria and conducts periodic surveys to assess program efficacy. Based on analysis of formal and informal surveys, the CLO develops and implements a long-range program plan that outlines goals to maintain and enhance morale at post.

Qualifications and Evaluations
Requirements:
EXPERIENCE: Minimum of three years of professional work experience required.

Education Requirements: Completion of Secondary School or Local Mandatory Schooling and received high school diploma

Evaluations:

LANGUAGE: Good Working Knowledge of English Speaking/Reading/Writing required.

SKILLS AND ABILITIES Standard knowledge of Microsoft computer environment required; ability to draft and edit material for correspondence and publication required. Ability to demonstrate good interpersonal/customer service skills required.

Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

How to Apply:
All candidates must be able to obtain and hold a Top Secret clearance.

To apply for this position click “Apply to this vacancy” button on the ERA page.

Required Documents:
Eligible Family Member Applicants:

Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
SF-50 (if applicable)

Next Steps:
Applicants who are selected for an interview will be contacted via email.

Thank you for your application and your interest in working at the U.S. Mission in Namibia.

Small Grants Coordinator and Office Manager – USEFMs ONLY

Announcement #: WINDHOEK-2023-012

This position is open to U.S. Citizen Eligible Family members only. Namibian citizens are not eligible for this position. The U.S. Mission in Windhoek is seeking eligible and qualified applicants for the position of Small Grants Coordinator and Office Manager in the Political/Economic/Commercial Section.

Salary: (USD) $55,100 – (USD) $80,916/Per Year
Series/Grade: FP – 0105 – 6
Agency: Embassy Windhoek
Position Info: Public Non-Status Part-Time
Location: Windhoek
Close Date: 06/19/2023

Duties

Manage the Section’s small grants portfolio, including by advertising grants, evaluating proposals, responding to applicant questions, compiling grant documentation, and monitoring grantee projects. Serve as Grants Officer Representative for Section-administered grants.
Provide administrative support to the section, including by drafting official correspondence, arranging logistics for official events and visits, arranging official transportation for the Section’s officers (including by completing E2 travel authorization requests and completing E2 travel vouchers), submitting visitor access requests, and escorting section visitors.
Ensure that Leahy Vetting requests are responded to in a timely matter.
Order office supplies and maintain the Section’s electronic contact lists.
Draft diplomatic notes and cable responses to demarche requests. Proofread draft documents prepared by the officers.
Assist and cover for Front Office OMSes when necessary.

Qualifications and Evaluations
Requirements:

The candidate must be able to obtain and hold the following: SECRET clearance
Candidates who are USEFMs must have at least one year remaining on their sponsor’s tour of duty to be considered eligible to apply for this position.

Education Requirements: 2 years university study is required.

Evaluations: Level IV(fluent) speaking/reading/writing English required.

Qualifications:

Two years experience in project management, grant management, budgeting or accounting, development, or international relations is required.
Skills in developing and maintaining a network of working-level outside contacts; excellent drafting skills. Good computer skills and ability to use Microsoft applications such as Word and Excel.

How to Apply:
The full vacancy announcement and application form are available ERA. All applications must be submitted through ERA to be considered. Log onto the ERA system to register as an Applicant, and follow the instructions to submit your application and upload your required documents.

Required Documents:
Eligible Family Member Applicants:

Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
SF-50 (if applicable)

Other Document: University Degree OR University transcripts showing two years of study

Next Steps:
Only short-listed candidates will be contacted.

Security Escort – U.S. Citizens Only

Announcement #: WINDHOEK-2023-08RA

The U.S. Mission in Namibia is seeking eligible and qualified U.S. Citizen applicants for the position of Security Escort. The work schedule for this position is: Part Time (32 number of hours per week) Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Salary: (USD) $32,357/Per Year
Series/Grade: FP – 0105 – 9
Agency: Embassy Windhoek
Location: Windhoek

Duties: Performs all duties of escort, by monitoring and escorting of uncleared personnel into controlled access areas (CAA) or other locations within mission facilities and grounds. The position is is a part-time position. Some after-hours, weekend and holiday work may be required. This position is directly supervised by the Facilities Maintenance Manager.

Qualifications and Evaluations
Requirements:
EXPERIENCE: One year of work experience in an office, management or security environment.

JOB KNOWLEDGE: Understanding of work practices and organization. Knowledge of regulations governing control and protection of classified material, the proper use of security-related equipment (radio, etc.); and familiarization with the general layout of mission grounds and facilities. Basic knowledge of facilities management function.

LANGUAGE: Speaking/Reading/Writing English Level III – This may be tested

SKILLS AND ABILITIES: Ability to obtain and maintain a Secret Clearance. Ability to use computer especially Microsoft Outlook. Must be observant, flexible and customer-service oriented. Duties include long periods of standing/walking and somewhat physically demanding activities to include climbing, working in cramped spaces and, on some occasions, in inclement weather. Work may also be required outside of normal business hours (evenings, weekends, and holidays).

Education Requirements:
Mandatory: High School Diploma required.

Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

How to Apply:
To apply for this position click “Apply to this vacancy” button on the ERA page.

Required Documents:
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

Eligible Family Member Applicants:

Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
Passport copy
DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
SF-50 (if applicable)

Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

Thank you for your application and your interest in working at the U.S. Mission in Windhoek.

Centers for Disease Control and Prevention (CDC) (0)

ERA Application Job Aid (PDF 2,118 KB)

USAID Namibia (2) Closing Date: June 9, 2023

*Please use the DS 174 Application Form for all USAID vacancies.

SOLICITATION No.: 7206732-2023-004

POSITION: Development Assistance Specialist – Epidemiologist (FSN – 11)

OPENING DATE: Friday May 26, 2023

CLOSING DATE: Friday June 9, 2023 (12:00) midnight Local time, Windhoek, Namibia

OPEN: Internal Applicants (Namibian citizens and Permanent Residents)

WORK HOURS: Full-time; 40 hours/week

SALARY : N$ 621,984 – 870,767

Basic Function of Position:

The USAID Development Assistance Specialist (Epidemiologist) reports to the Senior Technical Advisor for Strategic Information, in the Health Office, USAID/Namibia. The Specialist plays a lead role in the development of effective strategic information and monitoring, evaluation, and learning systems in support of the full range of Contracting/Agreement Officer’s Representative (C/AOR) managing Mission health programs/projects. The Specialist works closely with staff throughout the Office and the Mission, the Namibia offices of the Centers for Disease Control, the Office of the PEPFAR Coordinator in the US Embassy, implementing partners and representatives from USAID/Washington Office of HIV/AIDS (OHA) and the State Department’s Global AIDS Coordinator (S/GAC) to provide sound data management and analysis across full range of health programs in Namibia and the region, including HIV/AIDS and TB, prevention, treatment and care, orphan, and vulnerable children (OVC), DREAMS, KP, VMMC and other Global Health Security programs (i.e. COVID-19) as appropriate. The Specialist applies evaluation research to the monitoring of program/project/activity implementation in order to document results, and to translate SI and MEL and other data into meaningful policy and program improvements. The Specialist serves as a subject matter expert and key contributor to strengthening the capacity of information systems, providing senior-level technical guidance to Health Office leaders, the broader USAID Mission, implementing partners (IPs) involved in PEPFAR program monitoring and evaluation, and within the host government. The Specialist serves as a C/AOR or Activity Manager, responsible for providing technical and programmatic guidance to assigned activities.

Major Duties and Responsibilities:

Program/Project/Activity Performance Management and Reporting – 45%

- The Development Assistance Specialist (Epidemiologist) provides senior/high level technical guidance to Health Office, Mission staff, IPs, and other USG agencies on Monitoring, Evaluation and Learning (MEL) concepts, processes, design, training, and best practices
- Provides expert direction and technical guidance in the implementation and reporting on indicators and targets for the annual PEPFAR Country Operational Plan and support to IPs in the development and implementation of program/project/activity Monitoring, Evaluation, and Learning Plans.
- Provides guidance to IPs in understanding of the USAID Mission (PEPFAR and Non-PEPFAR) performance monitoring systems, and their role in the process, and advises on specific measurement techniques appropriate for their programs/projects/activities.
- Provides technical strategic information (SI) and monitoring and evaluation (M&E) expertise to the Program Office, USAID/Washington, and other USG agencies in order to plan and manage Health Office responsibilities related to performance monitoring, including collection, assessment of validity, and improving data quality.
- Develops innovative and cross-cutting monitoring tools, including Data Quality Assessment and Improvement (DQA/I) tools; tracks and maintains multiple sets of key indicators, common indicators related to standard components in all USAID programs/projects/activities, indicators at the strategic objective level, and detailed indicators at the activity level; and ensures proper collection of data, and that indicators serve is an appropriate measure of their corresponding result.
- The Specialist provides expert guidance to Health Office technical staff on defining measurable indicators and targets for desired results addressed by their program/project/activity, and edits quarterly, semi-annual, and annual performance reports.
- The Specialist leads USAID’s support to the cooperating country government for the development and management of a national information system for health data and serves as a USAID point of contact for health data and information systems.
- The Specialist represents USAID with Ministries, interagency PEPFAR Team, and implementing partners to review existing program data, and to develop standardized systems for routine cleaning, management, and analysis of program/project/activity data, including development of data for effective visual presentations, use, and dissemination of findings.
- The Specialist supports all USAID-designed and -implemented program evaluations and research activities, which are led by USAID in partnership with key GRN ministries, stakeholders, and IPs.
- The Specialist provides highly specialized support to partners to increase the capacity to analyze and use data, through a variety of database packages and statistical and data visualization software packages (e.g. Tableau, Stata, SPSS, Epi Info, etc.).

Evaluation and Organizational Learning – 25%

- Provides technical guidance and leadership to ensure evaluations are properly planned and carried out in a high-quality and professional manner, by aiding Health Office CORs/AORs to develop appropriate Scopes of Work (SOWs) for evaluation Teams, by actual participation in and/or leading evaluation Teams, and by ensuring that Team comments on draft evaluation reports are reflected in final reports.
- Leads the team in the development and execution of an evaluation plan that ensures compliance with USAID Evaluation Policy. Advises thematic teams/working groups and technical specialists on planning, designing, and implementing appropriate Evaluation Plans.
- Provides technical guidance and leadership to other USG agencies in the development, preparation, and dissemination of results of Public Health evaluations, Demographic Health Surveys, etc.
- Leads cross-cutting evaluations, and supports prioritization and implementation of recommendations, as required.
- Manages the Collaborating, Learning, and Adapting (CLA) component of Health Office
- Organizes and leads roundtables and consultations with Health Office staff, IPs, and other stakeholders to develop a Learning Agenda for Health interventions; identifies mechanisms for implementing research; and manages implementation of research and evaluation activities and dissemination of results.
- Provides technical leadership and oversight to the Ministry of Health and other host-country government staff to ensure that national-level data is available and reliable and works with inter-agency Heads of Departments and senior technical staff to ensure that USG data contributes to an accurate picture of the situation on the ground, that double-counting is avoided, and that results are attributable to USAID (and USG) interventions.

Project Management – 20%

- Serves as a C/AOR and/or Activity Manager for SI/MEL related programs/projects/activities awarded through the health Office, providing financial and programmatic oversight to ensure contracts and grants achieve anticipated results, and are linked to and enhance attainment of the Health Office, Mission, and USG objectives.
- Conducts site visits as required in order to monitor progress, and to provide technical and programmatic recommendations to ensure effectiveness, efficiency and judicious use of USG funding
- The Specialist provides analysis and recommendations based on program/project/activity data for actions on all documentation relating to implementation of Strategic Information and Monitoring and Evaluation-specific activities and Team and Office functions.
- The Specialist initiates corrective action on routine matters, based on program/project/activity data, and data analysis and data sets generated from data-collection processes, and brings concerns to the attention of superiors.
- Establishes strong relationships with Washington-based A/CORs for activities to which s/he is assigned as Activity Manager
- In close coordination with the relevant A/COR, provides diligent financial and performance management, preparation of reprogramming actions, active technical review, and drafting of budget code and implementing mechanism narratives (if activity manager for a field support award).
- Establishes effective liaisons with critical host-country actors (e.g. National Bureau of Statistics) and Donor Partners to ensure appropriate funding and involvement of all stakeholders in the development of national survey instruments, and dissemination of

Representation- 10%

- The Specialist represents USAID at high level interagency meetings to develop statistical models of the HIV epidemic using Spectrum Estimation and Projection Package (EPP), which serve as the basis for future coverage and target setting
- Represents the Health Office, Mission, and USG at national and/or international technical and programmatic meetings, and in consultations with other social sector donors, government officials, and IPs.
- Provides technical and strategic leadership in the preparation of key annual and mid-term planning reporting documents including the Country Operational Plan, Operational Plan, Congressional Budget Justifications, Technical Notifications, Quarterly, Semi-Annual and Annual Progress Reports.
- Drafts talking points and/or speeches for the Office Chief, Mission Director, Ambassador and others, as required, and prepares briefing papers, presentations, and coordinates site preparations for VIP site visits

CCN PSCs may participate in temporary duty (TDY) travel to USAID/Washington and other Missions in order to participate in the Foreign Service National Fellowship Program described in ADS 495maa.

MINIMUM QUALIFICATIONS

Education: Completion of a master’s degree in Public Health, Epidemiology, Statistic, Biostatistics, or other equivalent job-related field is required.
Prior Work Experience: A minimum of Seven (7) years of progressively responsible job-related professional-level experience in applied Public Health, Epidemiology, statistical data management, management of strategic information, using advanced monitoring and evaluation (M&E) systems, oversight and/or implementation direct program/project/activity evaluations, developing data analysis plans for large amounts of data, or in closely related activities is required. A minimum of four (4) years of prior work experience with bilateral/regional/multilateral international development entities is required; at least two of these must be focused on HIV/AIDS programming. The Specialist should have demonstrated the ability to work with high-level counterparts in government, NGOs, donor agencies, doctors, nurses and with individual Namibians at all levels of society.
Post Entry Training: Familiarization training in USAID- and PEPFAR-specific procedures, regulations, and methods, and orientation to working from a donor-Agency perspective, will be provided. The Specialist may serve as a COR/AOR and/or alternate AOR/COR and should have; a formal understanding of the USAID project management process demands. Formal COR/AOR training is required for successful performance in this position and will be Training to maintain professional capability in the field, and other courses offered for professional USAID staff, as appropriate; and courses, seminars, conferences, and other activities in fields related to the function and needed to maintain and update professional qualifications as they become available, subject to availability of funds.
Language Proficiency: Level IV (fluent) English, both written and oral, is required. Language competence may be tested.
Job Knowledge: The Specialist must have in depth, professional-level knowledge of development approaches and methods for performance analysis, data visualization, and program design, monitoring, and evaluation. The Specialist must have excellent knowledge of MEL systems, public health programming, and international donor operations in the The Specialist must have knowledge and understanding of the economic, political, social, and cultural characteristics of the host country; development problems in the health sector in the host country and the region; an understanding of the resources, resource constraints, and overall development prospects and priorities of the host country and the region. The Specialist must have working knowledge of USG legislation, policy, and practice relating to monitoring, evaluation, and learning, and of USAID programming policies, regulations, procedures, and documentation, and of the objectives, methodology, and status of assigned activities. The Specialist must have expert in-depth knowledge of mathematical and statistical techniques, data management and database development, quality assurance, and statistical analysis, in order to manage raw input-based and result-based data and to draw subtle and meaningful inferences to aid in the evaluation of HIV/AIDS Prevention, Care and treatment services, OVC, DREAMS, KP, VMMC, and other Global Health Security programs as appropriate for efficacy and maximum impact. The Specialist must have expert knowledge of health information systems, and a strong knowledge of public health programming, donor operations in the sector, and of PEPFAR reporting Systems. The Specialist must have knowledge and understanding of the organization and roles of the different levels of the GRN health sector, in order to maintain effective communication, and to develop consensus on plans for data management systems improvement.
Skills and Abilities: The Specialist must have the ability to plan, organize and execute complex SI/MEL activities, including the ability to provide technical leadership and apply this ability to programming in Namibia and the region. The Specialist must have the ability to issue precise and accurate factual reports using rigorous analytical and interpretive skills. Excellent communication skills both writing and speaking, especially in being able to communicate technical subjects to individuals with nontechnical background. This role requires the ability to respond professionally and adjust in fluid situations in order to meet deadlines in the face of competing priorities and time Excellent computer and software skills including ability in excel, Tableau, SPSS, STATA, R and/or other analytical databases. The Specialist must have demonstrated ability to develop and maintain good working relationships with senior USAID and PEPFAR interagency officials and staff throughout the Namibia and Regional Missions, including the PEPFAR Coordinator, Deputy Chief of Mission, senior staff of other USG agencies, and host government and non-governmental organizations. organizations.

POSITION ELEMENTS

Supervision Received: The Development Assistance Specialist (Epidemiologist) is directly supervised by Senior Technical Advisor for Strategic Information. The Specialist will take initiative to determine his /her own day-to-day work objectives in consultation with the Senior Technical Advisor for SI. The Specialist will be expected to perform independently the required duties and responsibilities of the position. Work will be expected to meet established standards. The Specialist will be expected to develop his/her own work schedule, procedures for accomplishing tasks and independently resolve problems, which may arise during accomplishment of these objectives. The Job Holder must be capable of prioritizing and managing several tasks simultaneously to conclusion with minimal supervision.
Supervision Exercised: Continuing supervision of other Office staff is not
Available Guidelines: Available guidelines include USG program/project/activity guidance, rules, and requirements; USAID Mission Orders, Mission strategy, and other relevant reports; the Automated Directives System (ADS); S/GAC SIMS/SI guidance documents; USAID Mandatory and Standard Provisions, and the FAR and AIDAR; and Emergency Plan and host-country guidelines and other published and unpublished guidelines. Guidelines are often general in nature and not specific to the situation at hand, requiring considerable interpretation.
Exercise of Judgment: The Specialist applies independent judgment in working with health-systems professionals throughout the Mission, the host government, IPs, and stakeholders; in providing on-site SI and MEL studies of USAID program/project/activity implementation and, in devising approaches to resolving technical, administrative, and managerial, and/or policy deficiencies and problems. Judgment must be exercised in setting priorities, in determining when intervention in programs/projects/activities may be necessary, in choosing among alternative proposals for data collections, in evaluating data for reliability and in reaching consensus on conclusions and recommendations
Authority to Make Commitments: The Specialist exercises the authority given to activity managers and C/AORs and may make administrative arrangements consistent with ADS guidance and Mission and Office policy. The Specialist takes action and establishes priorities based on available guidelines and professional judgment. Guidance is sought when needed, and superiors informed of activity and project status. Within the scope of the authority delegated, the Specialist may indicate to ranking counterparts and IPs that they will make a recommendation to USAID on a specific activity, issue, or problem. The Specialist has no independent authority to commit the USG to the expenditure of funds but may negotiate ad referendum for the supervisor
Nature, Level, and Purpose of Contacts: The Specialist has a full range of contacts within the Mission, at all levels, and maintains contact with IPs implementing USAID-funded programs/projects/activities in the sector. Within the Embassy, contacts are with counterpart staff, and with senior staff as Host-government, local, and other, contacts vary widely with the type of activity being implemented and may be at any level. Frequent and substantive personal contacts with officials of the host government, and with the private sector, are for the purpose of explaining and defending Health Office and USAID policies, objectives, and procedures, and to transmit and interpret host-government and private-sector attitudes and concerns to senior USAID officials. In addition, the Specialist provides technical assistance and guidance on best practices to USG staff, and host-government and partners.
Time Expected to Reach Full Performance Level: One

MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

In order to be considered for the position, an applicant must have the following minimum qualifications:

Education: Completion of a master’s degree in Public Health, Epidemiology, Statistic, Biostatistics, Data Analytics or Data Science.
Prior Work Experience: A minimum of seven (7) years of progressively responsible job-related professional-level experience in Public Health, Epidemiology, statistical data management, management of strategic information. A minimum of four (4) years of prior work experience with bilateral/regional/multilateral international development entities is required; at least two of these must be focused on HIV/AIDS programming.

EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

The following factors, and points for each, will be the basis for the evaluation of applications meeting the required minimum qualifications. All applications will be evaluated based on the documentation submitted with the application.

Relevant Work Experience (35 points) – A minimum of 7 years professional level experience in applied Public health, epidemiology, statistical data management, management of strategic information, advanced monitoring & evaluation systems, direct program/project/activity evaluations, development of data analysis plans for large amounts of data; demonstrated ability to work with high-level counterparts in government, NGOs, donor agencies, doctors, nurses.

Job Knowledge (35 points) – Knowledge of development approaches and methods for performance analysis, data visualization, program design, monitoring and evaluation; demonstrated knowledge of monitoring, evaluation and learning systems; knowledge of public health programming and international donors in the sector. Demonstrated and understanding of the economic, political, social and cultural characteristics, and the ; development problems in the health sector of the host country and the region; demonstrated understanding of the resources, resource constraints and overall development prospects and priorities of the host country and region; knowledge of statistical techniques, data management and database development, quality assurance, and statistical analysis, in order to manage raw input-based and result-based data and to draw subtle and meaningful inferences to aid in the evaluation of HIV/AIDS programs for efficacy and maximum impact; expert knowledge of health information systems, and a strong knowledge of public health programming, donor operations in the sector, and of PEPFAR reporting systems; knowledge and understanding of the organization and roles of the different levels of the GRN health sector.

Skills & Abilities (30 points) – Demonstrated ability to plan, organize and execute complex Strategic Information/Monitoring, Evaluation and Learning (SI/MEL) activities, including the ability to provide technical leadership and apply this ability to programming in Namibia and the region; the ability to issue precise and accurate factual reports using rigorous analytical and interpretive skills; excellent communication skills both writing and speaking, especially in being able to communicate technical subjects to individuals with nontechnical background; the ability to respond professionally and adjust in fluid situations in order to meet deadlines in the face of competing priorities and time pressures; excellent computer and software skills including ability in excel, Tableau, SPSS, STATA, R and/or other analytical databases; demonstrated ability to develop and maintain good working relationships with senior USAID and PEPFAR interagency officials and staff throughout Namibia and Regional Missions, including the PEPFAR Coordinator, Deputy Chief of Mission, senior staff of other USG agencies, and host government and non-governmental organizations. organizations.

Total 100

Interview Scores – 100

Selection Process:

After the closing date for receipt of applications, applications will be reviewed for submission requirements and the established minimum requirements for the position. Applications that meet the minimum requirements will be forwarded to a Technical Evaluation Committee (TEC).
The TEC will review each of the forwarded applications against the established evaluation criteria to develop a shortlist of applicants to be tested and possibly interviewed.
Shortlisted applicants may be further evaluated. Assessments to include English writing, computer and other technical skills may be administered to determine competitively ranked applicants for possible interviews. Competitively ranked applicants will be interviewed. Reference checks will be made only for the interviewed applicants.
Following the interview, during which the applicant will be evaluated against the established criteria, the TEC will make a preliminary determination of applicants to be considered for employment and conduct and document reference checks. Please note that references may be solicited from current as well as former supervisors in addition to the references you provided in application packages. References will only be solicited for those interviewed applicants who are being considered for The applicant’s references must be able to provide substantive information about their past performance and abilities. If an applicant does not wish USAID to contact a current employer for a reference check, this should be stated in the applicant’s cover letter; USAID will delay such reference checks pending the applicant’s concurrence.
Based on this final input, the TEC will make its final decision on applicant ranking and submit a selection memo to the Contracting Officer (CO) for final determination on whether an offer of employment will be Unsuccessful applicants who were interviewed will be contacted and advised of their non-selection. As a positive medical clearance and security certification are a condition of employment, the selected candidate will undergo a stringent investigation prior to employment with USAID/Namibia.

I. SUBMITTING AN OFFER

All interested and eligible candidates should visit https://na.usembassy.gov/embassy/jobs/ to obtain the DS174 form to apply.
Offer or submissions must clearly reference the Solicitation number on all offeror submitted
Kindly note that when you apply via cellphone you are not able to complete the required questionnaire. And if you do not complete the required questionnaire for the position, you will automatically be eliminated from further review.
For an application to be considered complete, please include a high-quality cover letter, explaining why you are qualified for the position, a CV of no more than 4 pages, and written responses of no more than 750 words in response to Factors 1, 2, &3.. Failure to comply with these instructions may result in your application being considered “non-responsive” and eliminated from further Send your application to windhoekhr@usaid.gov
Offers must be received by the closing date and time specified in Section I.
The S. Mission in Namibia provides opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status or sexual orientation. The United States Agency for International Development (USAID) also strives to ensure equal employment opportunity in all personnel operations.
Only short-listed applicants will be contacted. Applicants who do not follow the application instructions may be dropped from further consideration.

Points of Contact:

Leah Z White, Telephone: (061) 273 729

Applicability:

This position is open to Namibia citizens and Namibian permanent resident permit holders. USAID Namibia management will consider nepotism/conflict of interest, budget, need for continuity, and residency status in determining successful applications. Current USG employees on probationary status (i.e., within their first year of employment) are not eligible to apply.

References:

Three (3) references, who are not family members or relatives, with working telephone and e-mail contacts. The references must be able to provide substantive information about the applicant’s past performance and abilities. USAID reserves the right to contact an applicant’s previous employers for relevant information concerning applicant’s performance and may consider such information in its evaluation of the application.

II. LIST OF REQUIRED FORMS PRIOR TO AWARD

The CO will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award:
1. Conditional Selection
2. Security Eligibility
3. Medical Clearances or

Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors – Please be advised that, upon award, the contractor will be required to follow the Mission policies and/or directives from the U.S. Department of State regarding COVID-19 requirements.

VII. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

BENEFITS – the plan includes basic salary, miscellaneous allowance, pension fund and medical aid subsidy in accordance with the Local Compensation Plan.

VIII. TAXES

Every CCNPSC staff member in the Mission regardless of agency affiliation is required as a condition of employment, to pay their taxes to the Namibian Government.

IX. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO CCNPSCs

USAID regulations and policies governing CCNPSC awards are available at these sources:

USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf
Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms will be used for this

LINE ITEMS

ITEM NO (A)	SUPPLIES/SERVICES (DESCRIPTION) (B)	QUANTITY (C)	UNIT (D)	UNIT PRICE (E)	AMOUNT (F)
0001	Compensation, Fringe Benefits and Other Direct Costs (ODCs) – Award Type: Cost – Product Service Code: – Accounting Info:	1	LOT	$ _TBD_ _	$_TBD at Award after negotiations with Contractor

Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs .
Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations
PSC Ombudsman. The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the Agency. Please visit our page for additional information: https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman.

The PSC Ombudsman may be contacted via: PSCOmbudsman@usaid.gov.

SOLICITATION No.: 7206732-2023-002

POSITION: Lead Development Assistance Specialist – Quality Assurance & Improvement (FSN – 11)

OPENING DATE: Friday May 26, 2023

CLOSING DATE: Friday June 9, 2023 (12:00) midnight Local time, Windhoek, Namibia

OPEN: Internal/External Applicants (Namibian citizens and Permanent Residents)

WORK HOURS: Full-time; 40 hours/week

SALARY : N$ 621,984 – 870,767

Basic Function of Position:

The Lead USAID Development Assistance Specialist (Quality Assurance and Improvement [QA/I]) serves as first-line FSN supervisor to two regional QA/I Specialists, and reports to the Senior Technical Advisor for Strategic Information, in the Health Office, USAID/Namibia. The Specialist works closely with the Continuum of Care Team to provide leadership to the USAID/Namibia care and treatment portfolio, and in assisting to set the strategic technical and programmatic direction for the full HIV/AIDS and TB programs. The Specialist plans, initiates, conducts, evaluates, and coordinates health and HIV monitoring and evaluation activities, based on need, and makes assignments as determined necessary. The Specialist applies, and leads others in applying, evaluation research to the monitoring of program/project/activity implementation in order to document results, and to translate M&E and other data into meaningful policy and program improvement. The Specialist and his/her subordinates play a key consultative role for all Health Office professional and assistant-level staff, and for consultants and implementing partners (IPs) involved in health and HIV/AIDS and TB program monitoring and evaluation; and, plays a consultative role within USAID, serving as a key contributor to strengthening the capacity of information systems within the Government of Namibia (GRN), by providing technical assistance to the GRN and to IPs in the analysis and evaluation of all health, HIV/AIDS, TB and other Office-managed programs/projects/activities. The work concentrates on HIV/AIDS and TB, but Lead QA/I Specialist, through his/her two regional subordinate Specialists, provides the “eyes” of USAID in the regions, maintaining awareness of all areas of USG activities in the greater PEPFAR program.

Major Duties and Responsibilities:

Team Supervision and Management – 25%

The Lead QA/I Specialist provides day-to-day supervision over two lower-level, regionally sited QA/I Specialists. The Specialist will be responsible for training, mentoring, assigning, and balancing the work, approving leave serving as mentor and first reviewer for performance appraisal purposes. The Specialist will lead the Technical Evaluation Committee (TEC) in the review and selection decisions for the two lower-level positions he/she directly supervises. The Specialist exercises leadership and applies good team-building techniques to ensure regular coordination and communication between the Team, the Office, USAID/Namibia, IPs, and others in implementing Team actions, as determined by results, reports, and site visits, and by review of reports, and frequent interaction with IPs and other stakeholders. The Specialist designs and/or provides training to improve the work of the Team. The Specialist will oversee and coordinate short-term advisors, evaluators, or other associated with QA/I activities.

Capacity Building and Quality Assurance/Quality Improvement Leadership – 30%

The Lead QA/I Specialist participates individually, and in groups, in the development and implementation of capacity building programs, workshops, and in other participatory activities that serve to broaden the knowledge and practice of effective data-gathering for HIV/AIDS and other health programs/projects/activities at the national, regional, and IP level. Individually, and as a part of a group, the Specialist provides leadership in the development and documentation of effective tools and approaches for institutional capacity building, and to maintain an inventory of successful strategies and approaches. In this role, the Specialist provides strategic technical leadership and expertise in developing QA/I plans for all IPs and ensures effective implementation of the Site Improvement Monitoring System (SIMS). The work supports USAID in implementing high-quality clinical care services and programs for PMTCT, pediatric and adult ART, and HIV/AIDS and TB services within health facilities; and, ensuring effective improvements to treatment service delivery quality; and representing USAID, as necessary, to the broader PEPFAR Team, on interagency technical teams, and representing USAID on national technical working groups. The Specialist, individually and with the QA/I Team, provides Ministerial-level support to their QA/QI agenda, including technical assistance to support the design and implementation of policies, guidelines, and strategic plans, as well as the implementation of the recommendations contained in the Assessment of the National Quality Management Systems report of 2014. The Specialist provides guidance to PEPFAR staff, to IPs, and others on best practices for QA/I implementation, monitoring, and evaluation, throughout the continuum of care.

Data Analysis and Monitoring and Evaluation – 25%

The Lead QA/I Specialist working within the Strategic Information cluster, liaises with and supports the Continuum of Care Team, in order to analyze and track QA/I progress against IP activity descriptions, implementation plans, and work plans to assess progress and barriers to achievement, recommend action for improvement or modifications to address problems, and document and highlight results. The Specialist leads the dissemination of findings, and follows up on planning from completed SIMS, Data Quality Assessments (DQA), and technical site visits, including providing technical and administrative assistance to the entire Health Office on data collection, data entry, reporting, and other activities. In partnership with AORs/CORs or Activity Managers, the Specialist ensures IP mitigation plans are submitted, and tracks follow-up actions for completion, working with technical staff to draft action plans for QA/I activity improvement and monitoring actions.

External Coordination – 10%

The Lead QA/I Specialist develops substantive relationships with relevant key partner institutions, including at the Ministerial level and with other national and regional non-governmental institutions and donors in Namibia, in order to ensure optimal coordination, harmonization, and alignment of data-gathering processes, activities, and systems. In addition, the Specialist represents the Mission to other USG agencies and the GRN at the Interagency Technical Team and the national Technical Working Group level on all QA/I matters; and coordinates on SIMS, DQA, and site visits related to QA/I. The Specialist represents the full PEPFAR Team in responding to a wide range of requirements, including responding to Congressional inquiries, supporting VIP visits, responding to USAID/Washington policy and operational requests, and carrying out ad-hoc assignments as required.

COR/AOR Responsibilities – 10%

The primary assignment of the Lead QA/I Specialist does not include continuing program/project/activity management, but the Specialist must have successfully completed COR/AOR in order to provide guidance to IPs managed by CORs/AORs throughout the Office, and must be prepared to be assigned as COR/AOR or Activity Manager of short-term contract Teams, and also of continuing programs/projects/activities; when so assigned, the Specialist performs all management responsibilities, to include M&E, stakeholder feed-back, site visits, assurance of completion of work plans, and preparation for IP portfolio reviews; and, participates in reviewing annual, semi-annual, and quarterly IP reports, and requests, or participates in the preparation of other reports as needed.

CCN PSCs may participate in temporary duty (TDY) travel to USAID/Washington and other Missions in order to participate in the Foreign Service National Fellowship Program described in ADS 495maa.

MINIMUM QUALIFICATIONS

Education: Completion of a master’s degree, or the local equivalent, in clinical Public Health or Nursing, social science, statistics, or an equivalent job-related field is required.
Prior Work Experience: Seven years of progressively responsible job-related professional-level experience in direct program/project/activity management, evaluation of programs/projects/activities, establishing and/or using advanced monitoring and evaluation (M&E) systems, or in closely related activities is required; some of this work should be in a clinical setting. Experience should have demonstrated effective management of high-level coordination and relationships with counterpart GRN officials, NGOs, clinical doctors and nurses, and relationships with individual Namibians at all levels of society. At least two years of experience in a development-oriented workplace, or a related field, other donor agencies, host-country organizations, or private-sector institutions, and which included project design, performance monitoring, and/or the analysis and interpretation of large amounts of data is required.
Post Entry Training: Familiarization training in USAID- and PEPFAR-specific procedures, regulations, and methods, and orientation to working from a donor-Agency perspective, will be provided. The Specialist may not be called upon to serve as a COR/AOR; however, formal COR/AOR training is necessary for proper job performance and will be provided. Training to maintain professional capability in the field, and other courses offered for professional USAID staff, as appropriate; and courses, seminars, conferences, and other activities in fields related to the function and needed to maintain and update professional qualifications as they become available, subject to availability of funds.
Language Proficiency: Level IV (fluent) English language proficiency, spoken and written, is required. Language proficiency may be tested.
Job Knowledge: The Lead QA/I Specialist must have a well-developed knowledge of HIV/AIDS and TB clinical care and treatment program design, implementation, and evaluation; and of HIV/AIDS and TB epidemiology and strategies for treatment, care, and prevention. A good knowledge of data gathering systems, public health programming, and international donor operations in the sector, and of information systems, data management and database development, quality assurance, and statistical analysis is required. In addition, the Specialist must have, or have the ability to acquire, knowledge of USG legislation, policy, and practice relating to development assistance; USAID programming policies, regulations, procedures, and documentation; and, of the objectives, methodology, and status of assigned activities. The Specialist must have knowledge and understanding of the organization and roles of the different levels of GRN health delivery systems in order to maintain effective communication, and to develop consensus on plans for governance, finance, and human resources management systems improvement.
Skills and Abilities: The Lead QA/I Specialist must have demonstrated the ability to assume management and leadership roles. The Specialist must be resourceful, have good judgment, and have the ability to work with persons from many backgrounds. The work requires a well-developed ability to work with computers and the more-complex software programs used within USAID. The Specialist must be able to obtain, evaluate, and interpret factual data and prepare precise, accurate and complete reports with minimal need for re-editing. Superior oral and written analytical and communication skills are required, in order to communicate technical information clearly and effectively, to both technical and non-technical colleagues and contacts.

POSITION ELEMENTS

Supervision Received: The Lead QA/I Specialist receives direct supervision from Senior Technical Advisor for Strategic Information. The supervisor makes assignments in terms of overall objectives and resources available. Completed work is reviewed in terms of achievement of, and effectiveness in meeting, objectives. The Specialist is expected to work in a collegial manner, and to exercise considerable autonomy and judgment in discharging the duties of the assignment. The Specialist may receive work guidance from CORs/AORs responsible for programs/projects/activities in the regions supported by the Job Holder.
Supervision Exercised: The Lead QA/I Specialist provides day-to-day supervision of two lower-level, regionally sited QA/I Specialists. The Specialist will lead the Technical Evaluation Committees in the review and selection decisions for the two lower-level positions he/she directly supervises, and he/she will be responsible for training, mentoring, assigning, and balancing the work, approving leave, and serving as the first reviewer for performance appraisal purposes.
Available Guidelines: Available guidelines include USG program/project/activity guidance, rules, and requirements; USAID Mission Orders, Mission strategy, and other relevant reports; the Automated Directives System (ADS); S/GAC SIMS/SI guidance documents; USAID Mandatory and Standard Provisions, and the FAR and AIDAR; and Emergency Plan and host-country guidelines and other published and unpublished guidelines. Guidelines are often general in nature and not specific to the situation at hand, requiring considerable interpretation.
Exercise of Judgment: The Lead QA/I Specialist applies independent judgment in working with health-systems professionals throughout Namibia; in providing on-site data-gathering on USAID program/project/activity implementation: in devising approaches to resolving technical, administrative, managerial, and/or policy deficiencies and problems; and, working with and through a wide variety of high-level professionals in the USG, IPs, the GRN, and with other stakeholders. Judgment must be exercised in setting priorities, in determining when intervention in programs/projects/activities is necessary, and in reaching consensus on conclusions and recommendations.
Authority to Make Commitments: As prescribed by USAID regulations and Mission policy, and within the scope of the assignment, the Specialist advises public and private-sector representatives, USAID officials, and grantees and IPs on courses of action to resolve implementation deficiencies. Within the scope of authority delegated, the Specialist may indicate to ranking counterpart officials that they will make a strong recommendation to IHO, the supervisor, or to appropriate CORs/AORs, or others, on specific recommended courses of action regarding the program/project/activity deficiencies, issues, or problems. The Specialist may negotiate ad referendum for the supervisor but has no authority to individually commit the USG to the expenditure of funds. It is anticipated that major external written communications will be cleared within the Mission prior to sending.
Nature, Level, and Purpose of Contacts: Contacts are maintained in person, by phone, or by written communication with Office staff, senior and mid-level GRN officials, medical service providers, private-sector representatives, and other donor organizations. Contacts will include routine administrative functions, as well as important issues regarding program/project/activity implementation, and the negotiation of corrective measures if needed. Contacts are typically to explain and negotiate activity proposals and objectives, secure cooperation, resolve problems, obtain or furnish information, and/or to persuade staff and counterparts to take recommended actions and to accept recommendations.
Time Expected to Reach Full Performance Level: One year.

MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION