Thank you for your interest in employment with the U.S. Embassy in Namibia. To view a current list of all available positions at the U.S. Mission in Namibia and to apply online, please visit this page: Electronic Recruitment Application (ERA). All applications* must be submitted through ERA to be considered.
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The U.S. Embassy provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
U.S. Embassy Namibia
Centers for Disease Control and Prevention (CDC)
Vacancy Announcement Number: Windhoek-2019-011 Re-advertised
Salary: (NAD) N$339,141 – (NAD) N$339,141/Per Year
The U.S. Mission in Windhoek, Namibia is seeking an eligible and qualified applicant for the position of Executive Administrative Assistant.
Duties: Under the direct supervision of the Associate Deputy Director, the incumbent serves as the principal executive assistant to the Country Director and Deputy Director, and performs a full range of critical, complex, and independent administrative and programmatic duties for executive management and technical advisors. Serves as primary point of contact for individuals visiting the Executive Office. Duties include maintaining and controlling documentation, developing and maintaining filing systems, drafting correspondence, serving as administrative liaison between CDC staff and embassy and other administrative duties designed to maintain office efficiency. Work is performed under a minimum of supervision and requires the incumbent to exercise independent judgement and discretion, as well as demonstrate a strong customer service orientation.
Education: Two years university level studies or host country equivalent in office management/business administration.
Prior Work Experience: Minimum of five years of progressively responsible experience in office management/administrative or secretarial support, business administration, or program management is required. Previous experience will include working with executive level staff, handling complicated and difficult task in addition to than routine administrative task, using analytical skills to evaluate procedures and recommend improvements, and employing tact and diplomacy to work effectively with stakeholders (internal and external).
Job Knowledge: Thorough knowledge of business principles, concepts, and methodology involved in administering document and data management systems and other aspects of an office environment. The incumbent must have a thorough knowledge of all aspects of administrative and office logistical support processes, including administrative support for professional staff; and arranging and processing high level administrative duties. Extensive knowledge of rules, operation and procedure (both formal and informal) for managing high-level correspondence. Knowledge of formatting documents, memos, and letters, applying rules of grammar, punctuation, spelling and format. General knowledge of CDC‘s mission and goals in Namibia and knowledge of organization’s structure and operations; detailed knowledge of CDC and USG policies and procedures for travel and time and attendance. The incumbent for this position should be knowledgeable in matters relating to protocol and should be able to maintain a high level of confidentiality and sensitive documents. Job holder must be familiar with the government structure of the host country to effectively manage communications and contacts. In addition, the job holder must be thoroughly familiar with CDC, PEPFAR and US Government administrative policies and procedures and structure and functions of CDC Namibia.
Language: English level IV (fluent in reading/speaking/writing) is required. (This may be tested.)
Skills and Abilities: This position requires sound judgment, strong organizational skills demonstrated by the ability to organize files, and create organization in a systemic and consistent manner. Demonstrated ability to use software applications such as Microsoft Office 2010 applications with the independent ability to proofread, edit, and format letters and documents while also using necessary tools to maintain high-level minutes. Demonstrated oral and written communication skills and the ability to work in a fast-paced and complex office environment and to effectively take on and complete multiple tasks in a team environment. The incumbent must also possess excellent research capabilities, willingness, ability and effectiveness of working on a wide variety of projects, ability to work effectively in teams and with staff from across CDC programs, ability to work independently and to assume new and increasingly challenging tasks. Must be able to effectively provide good customer service and effectively interact with internal staff and external clients at all levels, including individuals from diverse cultural backgrounds. Ability to interact with high-level visitors including planning and supporting VIP visits is required. The position requires excellent demonstrated interpersonal skills as well as ability to work well with expatriates and local employees at all levels, and ability to work independently.
Qualifications: All applicants under consideration will be required to pass medical and security certifications.
How to Apply:
Applicants should electronically apply by using the Electronic Recruitment Application (ERA) program and submit the documents listed below:
• Residency and/or Work Permit
• Proof of Citizenship/Namibian ID/Passport copy
• Highest Qualification and/or proof of NQA certification
• Driver’s License
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)
What to Expect Next: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
Thank you for your application and your interest in working at the U.S. Mission in Windhoek, Namibia.
*Please use the DS 174 Application Form for all USAID vacancies.
The services to be performed under this contract will be subject to the ultimate responsibility and authority of the Peace Corps Country Director, who is responsible for all Peace Corps activities in the host country.
SERVICES TO BE PROVIDED
The Driver works closely with General Services Manager (GSM) and the DMO to provide transportation support required by the Peace Corps Office. The Driver transports staff, Volunteers and other personnel conducting official Peace Corps business. S/he assures that vehicles are properly maintained and operated according to Peace Corps and USG guidelines, and manufacturer specifications. S/He maintains an understanding of all country-specific laws regarding the ownership and operation of motor vehicles and the specific requirements related to diplomatic license plates. S/he may be required to assist with any tasks under the responsibility of the GSM.
MINIMUM QUALIFICATIONS REQUIRED
- Completion of Secondary School grade 12 or equivalent
- Minimum of 2 years’ experience as a driver/chauffeur (carrying passengers)
- Fluent in English and speaking a Namibian language will be an advantage
- Demonstrated interpersonal, communication, organizational and administrative skills.
- Ability to think creatively and work independently.
- Valid driver’s license and excellent driving record
- General knowledge of vehicle maintenance, safety and operations
- Good knowledge of the local traffic laws and national routes
- Auto mechanical skills are desirable
- Prior experience with Peace Corps Namibia is preferred.
APPLICATION PROCESS: Individuals meeting the minimum qualifications should submit a cover letter, detailed CV, and certified copies of qualifications to: U.S. Peace Corps, 19 Nachtigal Street, Ausspannplatz, Windhoek or P.O. Box 6862, Ausspannplatz, Windhoek, or Email: NA01-HR@peacecorps.gov Attn: Human Resources Specialist. Applications will only be accepted during office hours: M-TH 7:30-17:15 and Friday 7:30-12:30. Deadline for submission: 26th July 2019.Faxed applications will not be accepted.
The U.S. Government is An Equal Opportunity Employer.