Passport Services

The U.S. Embassy in Windhoek issues passports to American citizens applying for the first time, renewing an expired/expiring passport, or applying for a replacement for a lost or stolen passport. Passport applications are normally processed within ten working days. In cases of genuine emergency, an three-month, limited-validity passport can often be issued on the same day the application is approved.

All passport renewals must include the following:

  • DS-82 Passport application (Note: It is required by the FAST Act, that applicants provide a complete Social Security Number on their applications).
  • Your most recent passport
  • Two passport photographs  (Note: Starting November 1, 2016, eyeglasses will no longer be allowed in passport photos. Photos must be 2″x 2″ in size with a background that is white and free of shadows).
  • Cash in U.S. Dollars or Namibian Dollars, or South-African Rand.
  • Form DS-82 does not require a personal appearance nor an interview with a Consular Officer; therefore, you may mail in your application through courier providers, DHL or FedEx.

    Applicants who choose to drop off their passport applications, should be very careful to complete the DS-82 correctly, please be aware any error may require you to come back to the Embassy to make corrections. Any mistake will require the Consular Officer to suspend the application until you appear in person to make the necessary corrections.

  • Applicants who prefer to apply in person or who do not qualify for mail-in passport renewals should book an appointment online.
  • Your previous passport will be returned to you with your new passport.

U.S. Passport Execution Fee Will Increase to $35.

Effective April 2, 2018, the passport execution fee will increase from $25 to $35.

The $10 execution fee increase only applies to U.S. passport applicants using the DS-11 form,
such as first-time applicants over 16, children under 16, and applicants who re-apply after reporting their previous passport lost or stolen.

There are several types of passport application forms. The one you use will depend on the type of application being made. After choosing the correct form for you, please note that It is required by the FAST Act, that applicants provide a complete Social Security Number on their application form.

The form DS-11 should be used for first-passport applications of adults, minors (ages 16 and under), and replacement of Lost/Stolen passports.

Form DS-11 Application for a U.S. Passport requires applicants to submit a certified photocopy of their primary citizenship evidence. This can be a U.S. birth certificate, naturalization certificate, citizenship certificate or consular report of birth abroad (CRBA). 

The form DS-82 may be used for the renewal of adult passports,  extension of validity for limited validity passports, or correction of a printing error.  Applicants requesting a change within one year after issuance of a passport will apply for a replacement passport using the form DS-5504.

In order to use the DS-82 application form, you must meet all of the following criteria:

  • You must have been issued a US passport in your name within the past 12 years; and
  • You must submit your most recent US passport with your application; and
  • You must have been age 16 or older when your most recent US passport was issued.

In addition to the completed passport application form, you will be required to submit:

  • Two photographs measuring 2″ x 2″ (5cm x 5cm).  (Note: Starting November 1, 2016, eyeglasses will no longer be allowed in passport photos. Photos must have a background that is white and free of shadows).
  • Proof of your identity.
  • Proof of your US citizenship.
  • A passport application fee (see Service Fees).

Applications that do not meet all of these criteria should be made using the DS-11 form.

Form DS-11 Application for a U.S. Passport requires applicants to submit a certified photocopy of their primary citizenship evidence. This can be a U.S. birth certificate, naturalization certificate, citizenship certificate or consular report of birth abroad (CRBA). 

If you have changed your name, you may apply to have this change reflected in your U.S. passport. Please note that U.S. passports are no longer amended to change items appearing on the data page; you will therefore need to apply for a new U.S. passport in your new name. When completing the relevant application form, you should complete the form in the name you wish to appear in your passport.

Change of Name by Marriage or Court Order

If you have changed your name by marriage or court order, you may apply for a passport in your new name by submitting your original marriage certificate or final court order.  If your U.S. passport was issued more than twelve months ago, please follow the instructions for a routine passport renewal.  If your U.S. passport was issued within the last twelve months, please use form DS 5504.

What to do:

  • Please notify the nearest Namibian Police station of the loss/theft.
  • You will need to obtain a new passport and you must apply in person at the Nearest Embassy.
  1. Complete Form DS-11, Application for Passport. (Note: It is required by the FAST Act, that applicants provide a complete Social Security Number on their applications).
  2. Present Proof of U.S. Citizenship –

    Form DS-11 Application for a U.S. Passport requires applicants to submit a certified photocopy of their primary citizenship evidence. This can be a U.S. birth certificate, naturalization certificate, citizenship certificate or consular report of birth abroad (CRBA). 

  3. Present Proof of Identity
  4. Provide two Passport Photos (Note: Starting November 1, 2016, eyeglasses will no longer be allowed in passport photos. Photos must be 2″x 2″ in size with a background that is white and free of shadows).
  5. Pay the Applicable Fee
  6. (Note: U.S. Passport Execution Fee Will Increase to $35.
    Effective April 2, 2018, the passport execution fee will increase from $25 to $35. The $10 execution fee increase only applies to U.S. passport applicants using the DS-11 form, such as first-time applicants over 16, children under 16, and applicants who re-apply after reporting their previous passport lost or stolen).

  7. Complete a Statement Regarding Lost Or Stolen Passport, DS-64.
  8. Present a Namibian Police Report regarding the passport loss.
  9. Make an online appointment for this service.

Request an Emergency Passport

Emergency passports are only issued in real emergencies and evidence of the need for immediate, emergency travel should be submitted with applications. Emergency passports are normally only valid for three to six months and cannot be extended. You must appear at the Embassy in person to apply.

When you receive your emergency passport, you will also receive a letter that explains how to obtain a regular passport after returning from your urgent travel.

If you apply for your regular passport within 1 year of the issue date of the emergency passport, you will not have to pay the fee again.

Parents or legal guardians applying for a minor’s new or renewal passport must submit:

  • A completed form DS-11 [Sign only in front of the Consular Officer] (Note: It is required by the FAST Act, that applicants, in this case if the minor has applied for one, provide a complete Social Security Number on their application).
  • Proof of U.S. Citizenship of the child –Form DS-11 Application for a U.S. Passport requires applicants to submit a certified photocopy of their primary citizenship evidence. This can be a U.S. birth certificate, naturalization certificate, citizenship certificate or consular report of birth abroad (CRBA). 
  • Proof of relationship to the child; for example, certified birth certificate, adoption decree, court order establishing custody, etc.
  • Identification for the parent/guardian
  • Both parents must appear together and sign the application or
  • When only one parent appears that parent should submit primary evidence of sole authority to apply alone, such as a death certificate of the non-appearing parent, or an adoption decree giving sole custody  — or
  • If none of the above documentation is available, the applying parent/guardian should submit Form DS-3053, signed by the non-appearing parent and giving that parents consent to issuance of the passport
  • Each minor (child under age 16) child applying for a first time new, or renewal passport shall appear in person.

As of April 2, 2018, new fees for U.S. citizen services will go into effect as follows:

U.S. Passport Book

  • Adults (First-Time) – Applying with DS-11 – Age 16 and older – $145
  • Emergency – Applying with DS-11 – $145
  • Adults (Renewal) – Applying with DS-82 – $110
  • Minors – Applying with DS-11 – Under Age 16 – $115